BruntWork · 14 hours ago
Operations & Finance Assistant (BJGL)
United States
Full-time, Contract
Remote
New Grad, Entry LevelBruntWork is a rapidly growing trades business seeking an Operations & Finance Assistant to streamline administrative and financial processes. This pivotal role will contribute to the company's efficiency, financial health, and overall growth, enabling the owner to focus on strategic initiatives.
AnalyticsCustomer ServiceDigital MarketingInformation TechnologyMobile AppsOutsourcingSalesSEOSoftwareVirtual Assistant
Responsibilities
Manage all aspects of client invoicing, payment reconciliation, and accounts receivable within Xero, ensuring timely payments and accurate financial records
Systematically process supplier bills and payments to maintain healthy cash flow and support end-of-month processes
Handle day-to-day data entry and general administrative tasks, freeing up management time for strategic initiatives
Assist with drafting quotes for small jobs and compiling data for large job estimations, ensuring accuracy and timely delivery
Maintain and update pricing guides and set pricing for routine services
Proactively follow up on outstanding quotes and sales leads via email and WhatsApp to convert opportunities
Utilize Fergus job management software for relevant administrative tasks, including updating job statuses and allocating resources
Utilize Komodo software to systematically record and document all administrative and financial workflows, creating comprehensive Standard Operating Procedures (SOPs)
Develop a searchable knowledge base for key operational details, ensuring business continuity and smooth onboarding for future staff
Conduct market research on material costs and supplier pricing for estimation purposes and review completed job data to build estimation benchmarks
Manage and prioritize incoming emails, flagging urgent items, and assist with internal communication coordination via WhatsApp/Gmail
Qualification
Required
Proven experience in financial administration, including invoicing, bank reconciliation, bill payments, and accounts receivable management, preferably with Xero
High proficiency in using business software such as Xero, Fergus (or similar job management platforms), Gmail, and WhatsApp
Exceptional organizational skills with a keen eye for detail and accuracy in data entry
Strong written and verbal communication skills for client follow-ups and internal coordination
Proactive, self-motivated, and capable of working independently to manage multiple tasks and deadlines
A strong interest in process improvement, systemization, and the ability to learn and implement new software (e.g., Komodo, estimation tools)
Ability to adapt to a fast-paced environment and take initiative in identifying and solving problems
Preferred
Experience in a trades-related industry or a similar service-based business is highly advantageous
Benefits
Permanent work from home
Immediate hiring
Steady freelance job
Company
BruntWork
BruntWork builds cost-effective, efficient and scalable operational teams for businesses wanting to grow fast and effectively.
Founded in 2020
5001-10000 employees
Funding
Current Stage
Late StageRecent News
2026-01-06
2025-11-20
2025-11-07
Company data provided by crunchbase