HKA · 1 day ago
Business Support Administrator
Houston, TX
Full-time
Onsite
Mid Level
3+ years expHKA is a global leader in risk mitigation, dispute resolution, and expert witness services. The Business Support Administrator is a key member of the Houston office, providing dedicated executive support to Partners and ensuring smooth day-to-day office operations.
Business DevelopmentConsultingManagement Consulting
Responsibilities
Managing calendars and coordinating meetings
Handling time and expense entry
Arranging complex business travel
Supporting projects through document preparation, binder organization, scanning/printing, and related tasks
Preparing engagement letters and completing required forms for conflict checks and engagement setup
Assisting with general Partner support and ad‑hoc administrative requests
Maintaining a polished office appearance, including kitchen, conference rooms, and shared spaces
Coordinating shipping and receiving (FedEx, UPS, USPS)
Supporting office meetings and events, including scheduling logistics and ordering catering
Assisting with local employee events and client hospitality
Ordering, organizing, and replenishing office supplies
Liaising with building management and local vendors for maintenance and services
Managing off‑site storage
Greeting and managing visitors
Assisting with local recruiting coordination and new‑hire onboarding
Partnering with colleagues on invoicing, CRM updates, and other system‑based tasks
Providing administrative support to Houston team members and other offices when needed
Qualification
Required
3+ years of comprehensive Administrative experience supporting senior leaders and managing daily office operations
Confident with Microsoft Office, especially Outlook scheduling, Word formatting, Excel updates, and polished PowerPoint prep
Professional, service‑oriented communicator who represents the office well with Partners, clients, vendors, and colleagues
Strong multitasker who can handle competing priorities from multiple supervisors without dropping details
Proactive problem‑solver who anticipates needs, resolves issues quickly, and keeps things running smoothly
Reliable team contributor who works seamlessly with administrative colleagues across offices
Organized and process‑minded, comfortable owning systems, routines, and detailed follow‑through
Able to work on‑site daily, with occasional overtime and off-hours tasks
Ability to lift up to 30 lbs safely
Preferred
Preferably in a professional services environment
Benefits
Full benefits
Overtime pay
Company
HKA
HKA is a privately owned, independent provider of consulting business for the construction, manufacturing, and technology industries.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$8.43M2022-04-30Acquired
2019-07-16Series Unknown· $8.43M
Leadership Team
Renny Borhan
Chief Executive Officer
Stuart Ells
Partner, Chief Growth & Operations Officer, FACD Lead, International
Recent News
2025-10-13
PR Newswire
2025-09-19
2025-09-14
Company data provided by crunchbase