Massachusetts Office for Victim Assistance · 1 day ago
Fiscal Coordinator
Boston, MA
Full-time
Hybrid
Entry, Mid Level
$60K/yr - $60K/yr
2+ years expThe Massachusetts Office for Victim Assistance (MOVA) is an independent state agency dedicated to supporting victims and survivors of crime in the Commonwealth. They are seeking a detail-oriented Fiscal Coordinator to manage financial transactions, assist with victim compensation, and oversee grant award administration while ensuring compliance with state regulations.
Government Administration
Responsibilities
Utilize the Commonwealth’s accounting system to process and administer financial transactions
Maintain accurate record keeping for reimbursements and payments to sub-recipients and vendors
Communicate with Comptroller’s Office to resolve issues
Assist the Director of Finance in fiscal close/open activities
Maintain and troubleshoot relevant Access databases and MS Excel documents
Serve as backup to the Manager of Administration and Employee Experience for employee payroll, time and attendance, and other duties, as needed
Process timely payments of approved claims
Communicate with relevant stakeholder to process payments
Respond to inquiries about payment status of claims
Serve as the fiscal contact for medical providers and process direct payments to these providers
Manage all aspects of the victim compensation vendor process including vendor set up and vendor support
Enter data into case management system to track and process payments
Primary contact for reviewing, certifying, and processing sub-recipient monthly and quarterly grants invoices in MOVA’s online grants management system (Egrants); review and resolve disputed invoices
Assist with the creation and validation of sub-recipient contracts, ISAs (Interdepartmental Service Agreements), reimbursement invoices, and other documents related to various federal grants and state funds in the Commonwealth’s accounting system
Serve as primary Grants team financial contact on payment issues and audit information requests
Assist in year-end projected reversion reports in coordination with Program Coordinators
Assist the Director of Finance in reconciling federal cash received for federal grant reimbursement payments
Assist the Director of Finance in the creation and modification of grant award contracts
Process the timely payment of administrative invoices
Manage and reconcile administrative billing accounts
Deposit, reconcile, and maintain accurate records for donations received to the Garden of Peace trust fund as needed
Support the management and creation of internal agency and external grant funding budgets and forecasts
Monitor state funding sources to ensure availability and efficient use of funds on the state fiscal year calendar
Assist the Director of Finance in monitoring Federal spending on the federal fiscal year calendar to ensure long term stability of grant awards
Assist in budget amendment process as determined by the Grants Administration Team
Process purchase order requests from staff, ensuring appropriate backup documentation and approval records are maintained
Assist the Director of Finance in arranging purchases on the state Procurement Card (P-Card)
Qualification
Required
Minimum of two years of relevant professional work experience; a degree may substitute for up to one year of professional work experience
Knowledge and experience in accounting/finance
Proficiency with financial accounting systems
In-depth knowledge of MS Office Suite, including proficiency with Excel
Ability to maintain accurate records and prepare financial reports
Proven ability to handle confidential information with the utmost discretion
Ability to multi-task
Exceptional attention to detail and overall organizational skills
Ability to establish and meet deadlines consistently and effectively problem-solve
Commitment to furthering the agency's overall mission
Valid driver's license and ability to travel within Massachusetts
Preferred
Experience working for the State of Massachusetts
Experience with Commonwealth systems
Company
Massachusetts Office for Victim Assistance
The Massachusetts Office for Victim Assistance (MOVA) is an independent state agency that seeks to uphold and advance the rights of crime victims and witnesses throughout the Commonwealth of Massachusetts.
11-50 employees
H1B Sponsorship
Massachusetts Office for Victim Assistance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
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2024 (2)
2023 (2)
2021 (1)
2020 (2)
Funding
Current Stage
Early StageCompany data provided by crunchbase