Penn State University · 2 hours ago
Extension Administrative Assistant - Lebanon County office
Lebanon County
Full-time
Hybrid
New Grad, Entry Level
$35K/yr - $50K/yr
0+ years expPenn State University is seeking a detail-oriented Administrative Assistant for the Lebanon County office to provide comprehensive office management and program support. The role ensures smooth daily operations and supports key initiatives including the 4-H and Master Gardener programs.
Higher Education
No H1B
Responsibilities
Act as primary liaison for internal and external contacts; provide front-line customer service and general office support
Coordinate scheduling for staff, educators, and departmental meetings; manage calendars and appointments
Support program promotion by assisting educators with flyers, brochures, media releases, and publication management
Maintain and update CRM databases (Salesforce); assist with communications and volunteer management
Track volunteer clearances and hours
Assist with planning and setup of workshops, classes, and special events; manage meeting space logistics and security requirements
Support social media and website communications; draft and distribute press releases for Extension programs
Qualification
Required
Proven administrative experience, preferably in an educational or nonprofit setting
Excellent grammar and proofreading skills
Advanced computer skills specifically with Microsoft Excel, Word, Outlook, PowerPoint, Publisher, Office365 and with Penn State's Salesforce web-based customer relationship management software application
General Equivalency Diploma (GED) or High School (HS)
No prior relevant work experience required; previous relevant work experience accepted in lieu of education
Preferred
Proficiency in social media and basic graphic design tools is desirable
Familiarity with Penn State systems and procedures is desirable
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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