Chartwells Higher Education Dining Services · 5 hours ago
CATERING ADMINISTRATOR ASSISTANT (PART TIME)
Los Angeles, CA
Part-time
Onsite
New Grad, Entry Level
$23/hr - $25/hrChartwells Higher Education Dining Services is seeking a part-time Catering Administrator Assistant. The role involves providing clerical functions and administrative support for food service programs, including managing catering orders, accounts receivable, and maintaining compliance with safety and operational standards.
Food & Beverages
Responsibilities
Answer telephones and respond to inquiries in a professional, courteous, and client-focused manner
Create and schedule catering orders in the system
Enter catering orders and schedule events on the platform
Process catering orders and event schedules electronically
Manage departmental email correspondence within established response-time standards
Maintain confidential personnel, administrative, and financial records in accordance with policy and legal requirements
Assist management with the preparation of confidential employment, disciplinary, and labor-relations documentation
Maintain effective working relationships with co-workers, administrators, school personnel, parents, supervisors, and external partners
Communicate proactively with management regarding deadlines, discrepancies, issues, or operational concerns
Monitor accounts receivable aging reports, follow up with clients on outstanding balances, and escalate delinquent accounts as required
Enter weekly cash sales and meal counts accurately using computerized accounting systems
Perform daily bank deposit reconciliation and resolve discrepancies
Process vendor invoices for payment, ensuring mathematical accuracy and compliance with bid specifications and pricing agreements
Reconcile monthly vendor statements and assist in resolving variances
Assist in the preparation of month-end financial and reconciliation reports
Track and document all product transfers, completing separate transfers by unit and general ledger (GL) code
Maintain accurate transfer logs and ensure all transfers are completed prior to weekly and monthly inventory submissions
Attend required in-service sessions, accounts receivable training, and safety meetings
Maintain a clean, safe, and organized work environment while adhering to established safety standards and procedures
Demonstrate a consistently high level of accuracy, organization, discretion, and confidentiality in all assigned duties
Perform other related duties as assigned to support departmental operations
Qualification
Required
Previous catering administrator experience is required
Benefits
Opportunities for Training and Development
Retirement Plan
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
Company
Chartwells Higher Education Dining Services
As the recognized leader in the higher education contract foodservice market, and an operating sector of Compass Group North America, Chartwells Higher Education Dining Services partners with over 320 colleges and universities of all sizes across the United States.
Founded in 1997
10001+ employees
Funding
Current Stage
Late StageLeadership Team
John Summers-Miller
Chief Financial Officer
Daisha Lahey
National Vice President Strategic Partnerships
Recent News
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