VHB · 23 hours ago
Administrative Office Manager
Princeton, NJ
Full-time
Hybrid
Senior Level, Lead/Staff
8+ years expVHB is an innovative team of engineers, scientists, planners, and designers seeking an Administrative Office Manager. The role involves managing administrative staff, supporting project managers with budgets and schedules, and coordinating office operations.
Asset ManagementCivil EngineeringConstructionConsultingGraphic Design
Responsibilities
Maintaining tracking log for proposals, project contracts, contract amendments, and other project-related records and documents
Assisting PM with creating and tracking business development pipeline
Prepare, amend, and review project-related contracts and agreements to ensure completeness and quality
Coordinating and scheduling with other departments/teams for project-related needs and meetings
Assist with preparing budgets and project timetables, tracking project progress and status updates
Arrangements for senior leaders
Assists with new employee preparation and onboarding
Understanding VHB’s organizational structure, policies, and practices and adhering to those all matters
Maintaining calendars and coordinating travel for senior leaders
Receives, prepares, and responds to internal and external communication in a timely manner
Produce and prepare reports, spreadsheets, presentations, and other requested documents
Assists with building management and facilities tasks, which may include building security, office supply, and equipment procurement, and other office services
Qualification
Required
8+ years of office administration experience, preferably in the AEC industry
High School diploma
Highly skilled with Microsoft Office Suite and Adobe Acrobat
Team-oriented with the ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers
Self-motivated, highly organized, and detail-oriented
Ability to mentor and coach others
Ability to handle complex client requirements and assist in leading project teams
Advanced knowledge, skills, and understanding of project management
Experience maintaining and updating electronic filing systems
Exceptional customer service abilities with an emphasis on a timely response
Critical thinking and problem-solving skills
Excellent verbal, written, and interpersonal communication skills
Skills and knowledge must be commensurate with the required experience and job level
Preferred
Associate's or Bachelor's degree
Supervisory experience
Benefits
Diverse and inclusive culture of collaboration and innovation
Opportunity to work on complex, transformational projects
Community and social responsibility as sustainable stewards
Focus on learning, development, and career growth
Best-in-class benefits, including flexible, hybrid workplace
Company
VHB
VHB offers civil engineering, site and transit planning, GIS mapping, consulting, analytics, design-build, and structure designing services.
1001-5000 employees
H1B Sponsorship
VHB has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (8)
2023 (4)
2022 (7)
2021 (8)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
David Mulholland, PE
Chief Technology Officer
Bill Ashworth
Chief Operating Officer
Recent News
Business Wire
2026-01-06
Morningstar.com
2025-10-15
Company data provided by crunchbase