Diamond Personnel · 12 hours ago
Litigation Legal Assistant
Greater Philadelphia
Full-time
Hybrid
New Grad, Entry Level
$100K/yr - $100K/yrDiamond Personnel is a large national law firm seeking a Litigation Legal Assistant to provide administrative support and handle e-filing. The role involves managing attorney calendars, preparing legal documents, and ensuring seamless communication between clients and attorneys.
Office AdministrationStaffing AgencyVirtual Assistant
Hiring Manager
Dana Rubin
Responsibilities
Provide superior client service by answering and screening calls in a courteous and timely manner and providing other client assistance when needed
Work closely with attorneys and clients to ensure seamless transfer of information
Facilitates the management of client specific data to enhance the overall approach to dedicated interactions
Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work
Manage attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same
Prepare legal documents, memoranda, and correspondence from draft or dictated text
Create, edit, format, and proofread documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail
Assist multiple attorneys as primary assignment and provide additional support, back‐up, and PTO coverage for the CSS assigned to the team
Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger
Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software
Calendar all critical deadlines and other dates requiring action into a calendaring database and ensure accurate calculations; maintain and manage these deadlines
Work proactively with Legal Team Assistants to accomplish tasks
Collaborate with resources, including Attorney Resource Center, as appropriate to complete projects and tasks
Adhere to all firm policies, procedures, standards, and guidelines while maintaining confidentiality
Qualification
Required
Ability to effectively gather and summarize data for reports, find solutions to various administrative problems and prioritize work
Working knowledge of Pennsylvania state and local court filing procedures and federal court rules
Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently
Excellent verbal and written communication skills. High level of inter-personal skills required to handle sensitive and confidential situations
Position requires a highly professional demeanor and appearance including possessing poise, tact and diplomacy
Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts
Proven proficiency using legal terminology and experience working in related practice area(s)
Experience with court/administrative related agency filings and meeting related deadlines
Possess a high level of proficiency using a variety of office equipment including personal computer, telephone, transcription equipment, printer, and copier
Keyboarding skills of 60 wpm or higher required
Must have intermediate level working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint
Company
Diamond Personnel
Diamond Personnel is a staffing agency that provides scientific staffing, administrative office support, and legal staffing solutions.
Founded in 1996
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase