HKA Enterprises · 1 day ago
Administrative Support Specialist : 200129
Charlotte, NC
Full-time
Hybrid
Senior Level
$24/hr - $24/hr
5+ years expHKA Enterprises is seeking an Administrative Support Specialist to provide administrative and logistical support for the ADMS Program’s stakeholder engagement activities. The role involves preparing correspondence, managing calendars, and supporting program leadership in a fast-paced environment.
Bookkeeping and PayrollConsultingHuman ResourcesInformation TechnologyStaffing Agency
Hiring Manager
Laura Moore
Responsibilities
Prepare correspondence, reports, presentations, agendas, and meeting minutes using Microsoft Word, Excel, and PowerPoint
Manage calendars, schedule meetings, and coordinate events for the Program Director and key team members
Receive, screen, and route incoming calls, emails, mail, and visitors
Maintain electronic and physical files and records
Arrange business travel, including flights, hotels, and transportation
Track and reconcile expenses
Provide logistical support for on-site events, including meal ordering, access management, and coordination with on-site administrative teams
Support software deployments, working sessions, and large planning events (“big room” sessions)
Assist with event facilitation, including meeting materials, room setup, and ensuring readiness prior to events
Travel periodically to support on-site events (approximately once per quarter )
Qualification
Required
5+ years of administrative or program support experience
Proficiency with Microsoft Office (Word, Excel, PowerPoint)
Strong organizational, communication, and multitasking skills
Ability to work independently while supporting multiple stakeholders
Preferred
Experience supporting meetings, events, and executive-level scheduling
Company
HKA Enterprises
HKA Enterprises is a staffing and recruiting company that offers contingent labor, direct hire, and payroll services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Keith O'Connell
Chief Financial Officer
Company data provided by crunchbase