Confidential Jobs · 2 days ago
Personal Assistant
Houston, TX
Full-time
Onsite
Mid, Senior Level
5+ years expConfidential Jobs is seeking a Personal Assistant to support the organization's leadership with various administrative tasks. The role involves managing schedules, coordinating travel arrangements, handling household management, and planning events, among other responsibilities.
Computer Software
No H1B
Responsibilities
Handle tasks such as organizing meals, grocery shopping, mail pickup, packing and unpacking during travel, organizing laundry when traveling, and other administrative work
Coordinate and make travel arrangements to include, but not limited to, booking hotels, drivers and car services, plan itineraries, make reservations at restaurants, and pre-stock items needed. Coordinate plane catering as needed
Event Planning – plan events and catering, invitations, and decorations and handle all RSVPs
Maintain schedules and calendars for the household both written and digital
Maintain inventories of goods, update with insurance company, and keep binders with pictures and item receipts
Run various errands during the week and occasionally on weekends
Manage household, including scheduling and overseeing regular services, deliveries, and installations
Manage full time household staff including payroll and timecard entries, vacation, and scheduling
Liaise with the Family Office and the other company personnel as needed
Manage vehicle maintenance regarding insurance, inspections, oil changes, gas and registrations
Manage all routine house maintenance items – keep schedule of items requiring routine maintenance
Maintain tickets/suites for all sports and events
Maintain pet care – vet appointments, feed, schedule weekly bathing, take to all vet appointments and housesit when needed
Mail – open daily and sort and respond as needed; make returns as needed
Purchasing as needed for the house
Auction buying, bidding and procuring art, cars, jewelry etc. as requested
Travel with principle to both business and personal related functions
Screen and return phone calls and follow up on purchases and returns
Maintain and develop content for social media accounts
Other duties may be assigned
Qualification
Required
Five (5) to ten (10) years related experience
Demonstrate utmost confidentiality and discretion
Strong interpersonal skills
Excellent verbal and written communication skills
Must be very flexible, hands on, and a multitasker
Must have excellent attention to detail and excellent organizational skills
Proactive, always looking ahead at what needs to be done
Excellent follow-up skills
Must have a solid ability to problem solve, think creatively as new projects and challenges arise
Must have a strong sense of ownership and accountability
Resourceful and know when/where to seek help or advice
Must have experience with social media platforms and technology
Valid driver's license and passport
Legally authorized to work in the United States, without Sponsorship
Company
Confidential Jobs
Confidential Jobs is operated by ExecThread, Inc. (https://execthread.com).
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Amy Nelson
Managing Partner
Brandon Nolan
Chief Information Security Officer
Company data provided by crunchbase