Mimica · 21 hours ago
Executive Assistant
United States
Full-time
Remote
Senior LevelMimica is dedicated to empowering enterprises and individuals to work more efficiently with the help of AI-powered task mining. They are seeking an experienced Executive Assistant to support the CEO by managing priorities, schedules, and communications in a fast-paced startup environment.
Artificial Intelligence (AI)Machine LearningMapping ServicesSoftware
Responsibilities
Own the CEO’s calendar, inbox, and scheduling with a prioritization-first mindset, not just execution
Actively help assess urgency and importance across meetings, requests, and commitments, flagging trade-offs and recommending focus areas
Coordinate internal and external meetings, travel, and logistics, ensuring seamless execution across time zones
Serve as a gatekeeper and thought partner, helping filter noise and manage inbound requests effectively
Anticipate needs ahead of time, preparing context, materials, and follow-ups to keep the CEO operating at a high level
Partner closely with senior leaders to coordinate schedules, planning cycles, and sensitive communications
Support ad hoc projects and initiatives that require discretion, judgment, and strong follow-through
Adapt to evolving priorities as the company grows, maintaining structure without slowing momentum
Qualification
Required
Proven experience as a senior Executive Assistant, ideally supporting founders or C-level executives in a startup or high-growth environment
Strong judgment and the confidence to help prioritize, push back thoughtfully, and manage ambiguity
Exceptional organizational and time-management skills, with the ability to juggle competing priorities calmly
Clear, professional communication skills, written and verbal, with high attention to detail
Comfort operating with limited instruction, anticipating needs, and taking ownership end to end
High level of discretion and trustworthiness when handling sensitive information
Flexibility around time zones and working rhythms, with openness to aligning closely with the CEO's schedule as it evolves
Benefits
Generous compensation + stock options - aligned with our internal framework, market data, and individual skills.
Distributed work: Work from anywhere - fully remote, in our hubs, or a mix.
Company-issued laptop*, remote setup stipend, and co-working budget
Flexible schedules and location
Ample paid time off, in addition to local public holidays
Enhanced parental leave
Health & retirement benefits
Annual learning & development budget - up to £500 / €600 / $650 per year
Annual workaways and regular virtual & in-person socials
Opportunity to contribute to groundbreaking projects that shape the future of work
Company
Mimica
Mimica shows enterprises where to streamline, standardize, and automate processes across the entire organization — with zero manual effort, and in as little as two weeks.
Founded in 2018
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$32.24MKey Investors
Paladin Capital GroupKhosla VenturesEpisode 1
2025-09-24Series B· $26.2M
2021-11-14Series A· $6.04M
2018-10-01Seed
Leadership Team
Tuhin Chakraborty
Co-Founder / CEO
Recent News
Process Excellence Network
2025-04-04
Company data provided by crunchbase