PTS Advance · 2 days ago
Project Administrative Assistant
Bloomington, MN
Full-time
Onsite
Senior Level
$21/hr - $24/hr
6+ years expPTS Advance is focused on engineering and construction projects, and they are seeking a Project Administrative Assistant to provide comprehensive administrative and clerical support. This role is essential for maintaining accurate project documentation, tracking progress, and ensuring smooth day-to-day project operations in a professional office environment.
Human ResourcesInformation TechnologyStaffing Agency
Hiring Manager
Caitlin Brennan
Responsibilities
Provide general administrative support for engineering and construction projects
Organize, maintain, and update project files, filing systems, and project communications
Perform data entry and maintain project tracking systems
Track project status and produce monthly progress reports
Update record copies, engineering documentation, and project changes
Prepare research and background information to support project inquiries
Record and distribute meeting minutes for project and team meetings
Answer phones and route calls appropriately
Sort, distribute, and prepare incoming and outgoing mail
Collect and distribute client bills and invoices
Prepare memos, correspondence, reports, and other documents as requested
Coordinate travel arrangements and internal services for project needs
Prepare outgoing mailings, labels, emails, and faxes
Reserve conference rooms and coordinate meetings, presentations, and interviews, including setup and cleanup
Schedule and coordinate client interviews, presentations, and meetings
Order, track, and maintain office and project supplies
Update and maintain project calendars, rosters, contact lists, and execution plans
Provide clerical support as needed across multiple projects
Perform additional duties as assigned
Comply with all applicable policies, procedures, and professional standards
Qualification
Required
High school diploma or equivalent
Minimum of 6 years of relevant administrative or clerical experience
Experience supporting engineering, construction, and/or transmission & distribution (T&D) projects strongly preferred
Proficiency in Microsoft Word, Excel, Access, and PowerPoint
Strong organizational skills with high attention to detail
Professional communication skills (written and verbal)
Must be reliable, responsive, and comfortable working in a structured, professional office environment
Ability to start at 8:00 AM and remain in the office for the full business day
Company
PTS Advance
PTS Advance teams up with thousands of candidates, clients, and partners to advance workforce utilization in the Oil, Gas & Chemicals, Power & Renewables, Advanced Manufacturing, and Construction & Infrastructure sectors.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Dustin House
Chief Executive Officer
Ronald Stein
Founder
Company data provided by crunchbase