AET · 1 day ago
Project Administrator 1 (32 Hours per Week + Benefits)
Schofield, WI
Full-time
Onsite
New Grad, Entry Level
$22/hr - $24/hrAmerican Engineering Testing (AET) is an employee-owned firm that values innovation and teamwork. The Project Administrator 1 role supports engineering and technical teams by providing project assistance, document management, and client communication, ensuring projects align with AET's standards of quality and integrity.
Consulting
No H1B
Responsibilities
Support project setup and tracking using AET’s project management systems (e.g., Dynamics, Qest)
Assist with project milestones, and work assignments, ensuring alignment with project timelines and AET project standards
Monitor project progress and communicate updates to supervisors and stakeholders
Review and organize project documentation, including contracts, proposals, reports, and client correspondence
Ensure all project files are maintained according to AET’s compliance standards and readily accessible
Proofread, format, and distribute documents as needed, ensuring accuracy and alignment with AET branding
Serve as a secondary point of contact for clients, handling basic inquiries and routing complex issues to appropriate team members
Facilitate communication between project teams, clients, and other stakeholders, ensuring all parties are informed of project requirements and updates
Utilize project management software and organizational tools to support project tracking and reporting
Process invoices, expense reports, and other administrative tasks related to project activities
Assist in maintaining calibration and compliance logs for equipment and project-specific needs
Engage in training programs and mentorship opportunities to build technical knowledge and administrative skills
Collaborate with multidisciplinary teams to gain exposure to engineering practices and processes
May assist in lab processes after proper training and appropriate PPE is acquired. Should not be more than 10% of total hours
Qualification
Required
High School diploma or equivalent required
Previous administrative or project coordination experience is beneficial but not required
Proficient with Microsoft Office 365 applications (Word, Excel, Outlook, PowerPoint)
Strong organizational, communication, and time-management skills
Ability to work effectively and independently in a fast-paced, deadline-driven environment
Preferred
Knowledge of construction or engineering terminology
Interest in assisting project managers and department managers in everyday tasks
Ability to communicate effectively with coworkers, clients, and the general public
Experience with AET's business systems (e.g., Dynamics, Qest, BoreDM)
Benefits
Health benefits
Insurance
Employee Stock Ownership Plan (ESOP)
Long term savings
Paid time off
Professional development opportunities
Company
AET
Our mission at AET is to work together to build a more certain world.
Founded in 1971
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Donovan Stormoe
Co-founder
Terry Swor
Founder/Advisor
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