Louisville Collegiate School · 2 hours ago
Front Office Administrative Assistant
Louisville, KY
Full-time
Onsite
New Grad, Entry LevelLouisville Collegiate School is seeking a Front Office Administrative Assistant to welcome and assist all visitors to the campus. This role involves managing the main office's phone system, coordinating transportation for field trips, and providing administrative support to the school's leadership.
Education
Responsibilities
Enthusiastically welcome and greet all who enter the main office of our campus
Screen visitors and vendors through our Raptor system (sex offender registry)
Direct guests to various areas on campus
Oversee and answer a multi-line phone system with confidence and compassion:
Direct all incoming calls and give information as requested
Assist faculty, staff, and administration with the use of the phone system
Work with the Director of Technology to troubleshoot any issues with the phone system
Make necessary calls for repair and service of the system
Process incoming and outgoing mail deliveries
Process incoming and outgoing mail
Maintain postage machine and the necessary supplies
Receive and record funds for
Receive deliveries and prepare packages for pickup via FedEx, UPS, USPS, and other carriers
Coordinate transportation for all field trips (vans, buses, and motor coaches) by scheduling drivers for school vehicles or arranging for outside transportation
Support business offices by ordering paper and other office supplies
Administrative support for the Associate Head of School and the Head of School’s Office
Manage approvals and coordination of space requests utilizing the software system
Assist in the execution of designated events for administrative departments
Upload and maintain athletic events on the school’s website
Create and manage ticketing for school performances, which requires working with the drama and advancement departments
Play a critical role in safety processes and protocols; responsible for carrying out various duties related to our various emergency responses
Qualification
Required
Strong interpersonal skills and the ability to communicate
Growth mindset--flexibility, optimism, initiative, creativity, and high expectations
Positive working relationships with colleagues, students, families, and the community
Strong organizational skills that reflect the ability to perform and prioritize multiple ongoing tasks
Excellent communication skills both written and oral
Proven ability to handle confidential information with discretion and to demonstrate the highest level of customer/client service and response
Ability to exercise good judgment in a variety of situations
Ability to meet deadlines
Ability to work independently and be proactive in problem-solving
Ability to use and integrate technology into all aspects of the work
A collaborative spirit when working with all other administrative offices
Ability to use a wide variety of technology or an eagerness to learn
Company
Louisville Collegiate School
Louisville Collegiate School is a JK-12, co-ed independent day school that provides the academic foundations, leadership skills, etc.
Founded in 1915
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Deana Paradis
CFO
Recent News
2025-05-10
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