Becknell Industrial · 2 hours ago
Administrative Assistant
Indianapolis, IN
Full-time
Onsite
New Grad, Entry LevelBecknell Industrial is a leading national developer and operator of industrial real estate, seeking a high impact individual with exceptional organizational and administrative skills to support their Indianapolis office as an Administrative Assistant. The role involves providing a wide variety of administrative tasks critical to the success of Becknell Industrial’s growing business.
ArchitectureInterior DesignReal Estate
Responsibilities
Provide exceptional administrative support for the various Indianapolis office departments, including keeping a running list of priorities and execute with speed and efficiency
Provide general administrative support – receptionist, photocopying, calendaring, mail, overnight packages
Manage office and supplies, including maintaining conference rooms and associate lounge
Scheduling and calendar management of members of the team as needed. This requires coordinating schedules and preparing for meetings and conference calls by having all related documentation and logistics in place
Arrange and coordinate travel schedules and logistics
Coordinate and arrange on- and off-site meetings, including selecting the venue, contract negotiation, planning for food and beverage needs and preparation of materials including agendas
Serve on the Indianapolis Employee Engagement Committee and assist with event logistics
Coordinate with HR and IT for new associates
Prepare, review and submit expense reports
Maintain trade association memberships, licenses and subscriptions
Qualification
Required
Exceptional organizational and administrative skills
Provide exceptional administrative support for the various Indianapolis office departments
Provide general administrative support – receptionist, photocopying, calendaring, mail, overnight packages
Manage office and supplies, including maintaining conference rooms and associate lounge
Scheduling and calendar management of members of the team as needed
Arrange and coordinate travel schedules and logistics
Coordinate and arrange on- and off-site meetings, including selecting the venue, contract negotiation, planning for food and beverage needs and preparation of materials including agendas
Serve on the Indianapolis Employee Engagement Committee and assist with event logistics
Coordinate with HR and IT for new associates
Prepare, review and submit expense reports
Maintain trade association memberships, licenses and subscriptions
A working knowledge of all Microsoft Office applications (Word, Excel, and Outlook)
A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity
Strong knowledge and experience in booking travel – flights, hotels, etc
Discretion required in handling highly sensitive information in a confidential manner
Ability to handle multiple tasks: excellent time management and organizational skills
Strong work ethic, initiative and good judgment
Excellent interpersonal and communication skills, both verbal and written
High level of motivation and enthusiasm
Problem solving and solid attention to detail
Ability to work independently, work under tight time constraints and be able to prioritize work
Ability to work well with and partner with other administrative and professional staff: team player a must
Company
Becknell Industrial
Becknell Industrial is a national real estate development firm that provides custom solutions such as architecture and interior design.
Founded in 1990
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Clay Thelen
Chief Financial Officer
Tammy Vallee
Real Estate Paralegal /Exec Assistant to CEO
Company data provided by crunchbase