St. John's Community Health · 8 hours ago
Executive Assistant
Los Angeles, CA
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expSt. John's Community Health is seeking an Executive Assistant to provide support to the CFO. The role involves scheduling, contract review, and preparation of materials for executive meetings, along with occasional support in the Accounting Department.
CommunitiesHealth CareMedical
Responsibilities
Scheduling of appointments and reminders for CFO punctual attendance at meetings
Contract review for numerous contracts from IT, Facilities, HR, Finance, Operations, various vendors and other departments
Maintain schedule of all vendor contracts with expiration dates and facilitate rebidding contracts every 3 years as they become due
First approval review of all Accounts Payable requisitions in Great Plains
First approval review of all personnel requisitions in ADP
Facilitation of regular contract signing
Minutes of meetings with all Finance/Billing/Referrals department heads and follow up on action items
Preparation of charts and diagrams in Inspiration
Preparation of presentation meeting materials including narrative, graphs and pictures in PowerPoint
Review of Finance Committee package prior to release
Organization and distribution of Finance Committee, Audit Committee and Board materials from Finance
Provides occasional floater coverage for Accounting for invoice and cash receipt data entry as well as data entry support during projects such as UDS, OSHPD reporting
Organizes and maintains file system and files correspondence and other records
Scan contracts and distribute to pertaining departments
Answers and screens telephone calls and arranges conference calls
Coordinates schedules and makes appointments
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
Makes copies of correspondence or other printed materials
Prepares outgoing mail and correspondence, including e-mail and faxes
Orders and maintains supplies and arranges for office equipment maintenance
Maintaining mailing list
Prepare executive office expense reports
Process requisitions for purchase order and place orders for the executive office as needed
Perform other duties as assigned
Qualification
Required
BA/BS degree Business Administration, Management or related field
Executive Assistant experience 10+ years
Ability to adapt in a fast past environment and be able to work responsively under pressure
Have a great attitude and be team player
Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks
Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy
Initiative, resourcefulness, and attention to detail
Excellent problem-solving skills, analytical thinking, and visionary skills necessary to grow a company are of major importance
Ability to prioritize multiple requests based on own judgment of importance/need to the department
Recent experience working with C level executives
Professional verbal and written communication skills and the ability to type 50 wpm
Extensive software skills in Microsoft Office and telephone protocol
Benefits
Free Medical, Dental & Vision
13 Paid Holidays + PTO
403 (B) retirement match
Life Insurance, EAP
Tuition Reimbursement
Flexible Spending Account
Continued workforce development & training
Succession plans & growth within
Company
St. John's Community Health
St.
501-1000 employees
H1B Sponsorship
St. John's Community Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (5)
2023 (6)
2022 (9)
2021 (10)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Liz Meisler
CFO
Sushant Bandarpalle, DO, AAHIVS
Chief Medical Officer
Recent News
2025-02-09
Company data provided by crunchbase