Specialized Recruiting Group - Charlotte, NC · 1 day ago
Executive Assistant Office Manager
Charlotte, NC
Full-time
Onsite
Senior Level
$70K/yr - $90K/yr
5+ years expSpecialized Recruiting Group is seeking an Office Manager / Executive Assistant who will serve as the operational backbone and cultural leader of the organization. The role involves ensuring efficient office operations, supporting leadership, and developing internal administrative staff in a service-oriented environment.
Staffing & Recruiting
Hiring Manager
Gina Streko
Responsibilities
Serve as the primary point of communication between leadership, project management, sales, and accounting
Coordinate meetings, maintain calendars, and manage daily office workflows
Ensure timely submission of internal and external paperwork (COIs, W9s, reports)
Prepare monthly financial summaries and internal reporting (CBUSA, BTA)
Hire, onboard, and train administrative team members as the business scales
Provide oversight for Accounts Payable, Accounts Receivable, and Operations Coordinator roles
Establish clear expectations, accountability, and performance standards
Lead culture-building efforts, team communication, and internal engagement
Plan company events, team-building activities, and community service initiatives
Champion a positive, service-first office environment
Manage executive inboxes, calendars, communication, and priorities
Support leadership with confidential initiatives and special projects
Maintain organized documentation and follow-up systems
Process invoices, expenses, and payments (QuickBooks & Buildertrend)
Track project costs, client payments, and maintain clean financial records
Support audits, reconciliations, 1099s, and compliance requirements
Prepare recurring reports (BTA, CBUSA, NCHBA, cash flow, builder’s risk)
Support insurance audits, monthly reconciliations, and annual reporting
Maintain documentation standards and ensure compliance across operations
Oversee office maintenance, supplies, vendor relationships, and service providers
Ensure the workspace reflects a professional, polished environment
Qualification
Required
5+ years of administrative, operations, or office leadership experience (construction/design‑build preferred)
Proficient in QuickBooks, Buildertrend, and Google/Microsoft Office
Experience hiring, training, and managing administrative staff
Strong financial literacy and comfort with reporting and reconciliations
Skilled in developing SOPs and managing recurring operational workflows
Highly organized, proactive, and calm under pressure
Strong communicator with excellent judgment and discretion
Service‑minded, people‑focused, and committed to supporting team success
Able to hold others accountable while maintaining a positive culture
Growth‑oriented and eager to build scalable systems
Company
Specialized Recruiting Group - Charlotte, NC
The Specialized Recruiting Group, a service line of Express Employment Professionals, specializes in professional full-time placements and contract assignments in niche industries which include the following: Construction, Accounting & Finance, Information Technology, Engineering, Legal Professional Search Because we're locally owned, we live in and work in this community and have a vested interest in its success.
Founded in 2010Charlotte, North Carolina, US
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase