University of North Florida · 23 hours ago
Office Manager, President's Office
Jacksonville, FL
Part-time
Onsite
Mid Level
4+ years expThe University of North Florida is seeking an Office Manager for the President's Office. This role is crucial in providing a professional and efficient environment for visitors and stakeholders, managing daily front desk operations, and ensuring effective communication within the office.
EducationHigher EducationUniversities
Responsibilities
Supervise and provide guidance to the part-time student assistant and part-time OPS administrative assistant
Open the office at the start of each business day and ensure proper closure at the end of the day
Welcome and assist all visitors, including members of the Board of Trustees, Board of Governors, legislators, community stakeholders, students, faculty, and staff
Serve as the primary point of contact for student inquiries, concerns, and issues, ensuring timely and effective resolution
Handle inquiries and route them to the appropriate staff member or UNF department. This includes routing, tracking, and reporting on issues received from students, faculty, staff, and the public
Manage the internal scheduling of the Presidents Conference Room and ensure its readiness before and after meetings
Set up and troubleshoot conference phone systems, AV equipment, and the DTEN cart as needed
Assist with the set up and break down of catering events for meetings hosted by the President or the Presidents Office
Maintain and update the Presidents Office website and University Policies and Regulations website in Cascade
Maintain the reservation schedule for the Presidents designated guest parking spaces and coordinate with Parking Services to ensure proper usage
Oversee the reservation and maintenance of three golf carts, including key management and coordination with Physical Facilities for upkeep
Oversee protocols for incoming and outgoing mail for the Presidents Office, including sorting, logging, scanning, and routing documents and reports
Collaborate with the Executive Director of Operations to ensure timely handling of documents requiring the Presidents signature
Submit and track work orders through the FAMIS Self-Service module for maintenance and facility needs; communicate updates to office leadership
Order office supplies following procurement protocols, verify deliveries, distribute/store items, and forward invoices to the appropriate staff member
Assist with document filing and scanning as needed
Prepare packages for overnight shipping using the universitys established vendor
Maintain office equipment by refilling printer paper, emptying the shredder, and managing the dishwasher daily
Develop and regularly update a comprehensive front desk procedures manual
Provide support for special projects and initiatives originating from the Office of the President
Responsible for contributing to office operations and improvement projects
Provide on-site support to the President and their guests during campus events, ensuring a welcoming and seamless experience
Share responsibility with fellow professional staff for maintaining a clean, organized, and well-stocked kitchen area
During declared campus emergencies, the employee may be required to perform job-related duties from a designated off-campus location or place of residence
Qualification
Required
High school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219
Excellent customer service, organizational, and verbal/written communication skills
Company
University of North Florida
University of North Florida is a school in Jacksonville.
1001-5000 employees
H1B Sponsorship
University of North Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (15)
2023 (9)
2022 (12)
2021 (8)
2020 (13)
Funding
Current Stage
Late StageTotal Funding
$7MKey Investors
Parkinson's FoundationU.S. Department of Education
2023-07-25Grant
2023-02-27Grant
2022-09-22Grant· $7M
Leadership Team
Kimberly Mayer
Chief Research Officer (CRO)
Recent News
Crowdfund Insider
2025-11-08
2025-11-05
Jax Daily Record
2025-11-04
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