CONFLUX SYSTEMS · 1 day ago
Administrative Assistant III
San Diego, CA
Contract
Onsite
Mid Level
$24.80/hr - $24.80/hr
3+ years expCONFLUX SYSTEMS is seeking an Administrative Assistant III to provide high-level administrative support for a department head or large department. The role involves managing complex tasks, supervising clerical personnel, and handling confidential information while ensuring efficient office operations.
ConsultingInformation Technology
Hiring Manager
Rebecca Beck
Responsibilities
The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures
May supervise or give work direction to lower-level clerical personnel
May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance
May decide and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment
May plan and coordinate meeting arrangements including travel and lodging and process expense reports
May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature
May review, prioritize and determine actions for all incoming correspondence and mail
May order office supplies and equipment; organize and maintain department filing systems and other records
May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases
May assist with monitoring and approving departmental expenditures, department budget and account records
May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively
May compose documents; maintain relevant databases; update departmental websites and related records
May be exposed to confidential information and handle confidential matters
May research, analyse and summarize data for reports independently and assist with large project coordination
May maintain calendars for management
Qualification
Required
High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required
Excellent listening, oral, verbal and written communication skills required
Experience with standard report generation; office administrative practices and procedures required
Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required
Preferred
Ability to exercise discretion and independent judgment within understood policies and procedures preferred
Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred
Good attention to detail skills and the ability to multitask preferred
Good organizational, problem solving and time management skills a plus and preferred
Must be able to work in a seated position for the duration of the workday preferred
Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred
Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred
Company
CONFLUX SYSTEMS
Conflux Systems, Inc. is a business consulting firm specializing in software development and business intelligence.
51-200 employees
H1B Sponsorship
CONFLUX SYSTEMS has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (99)
2024 (92)
2023 (147)
2022 (174)
2021 (127)
2020 (107)
Funding
Current Stage
Growth StageCompany data provided by crunchbase