The School District of Philadelphia · 22 hours ago
Payroll Supervisor
Philadelphia, PA
Full-time
Onsite
Senior Level
6+ years expThe School District of Philadelphia is committed to improving educational opportunities for its students and seeks a Payroll Supervisor to oversee payroll operations. This role involves supervising staff, conducting audits, and ensuring compliance with payroll procedures while providing training and guidance to team members.
Career PlanningEducationTraining
Responsibilities
Oversees and supervises the termination and adjustment units; plans, coordinates, assigns and reviews the work of subordinate staff engaged in various payroll activities; monitors and evaluates customer complaints and maintains data which is used to evaluate and detect trends in the types of complaints being received; ensures that staff is responsive to all District personnel and that problems are resolved in a timely manner
Implements processes to ensure timely and accurate set-up of tax shelter annuities for termination payments
On a routine basis, conducts audits of biweekly payroll runs to ensure the accuracy of transaction such as, but not limited to, federal and state deductions and to prevent the need for complicated corrective actions
Conducts audits of work production and makes work assignments to staff; takes the necessary measures to ensure the accuracy and quality of work produced; monitors workflow to ensure timely completion of all activity
Verifies the accuracy of ACT 51 leave accruals and corrections
Produces and approves online manual checks
Receives and responds to correspondence and phone calls related to a variety of complex payroll issues and problems; evaluates complaints and issues and determines the most appropriate course of action; guides complaint resolution process to ensure that acceptable closing is achieved and that customer satisfaction is attained
Participates in the development of departmental priorities, work schedules and assignments; reviews the operations of the department to determine workflow and ensure that departmental resources are allocated appropriately for optimal productivity for termination and adjustment areas
Researches and conducts analyses of payroll transactions to ensure that employees have been compensated accurately for termination payments and retroactive adjustments; reviews the coding of pay and leave events to ensure that proper coding is used on payroll documents
Serves as the liaison with other School District offices; provides direction and assistance to offices on termination payments, adjustments and retroactive payments; coordinates and interfaces with other departments to resolve problems
Writes training and procedural documents; plans and conducts training for subordinate personnel
Assists with payroll processes for special projects
Qualification
Required
Bachelor's degree from an accredited college or university
Six years of full-time, paid experience working with complex payroll procedures in a large-scale computerized system, two years of which have included operational experience in the payroll processing areas of ADVANTAGE
Demonstrated knowledge of: Adjustment and termination transaction processing in ADVANTAGE
Standard practices, methods and procedures applicable to large scale payroll processing operations
ADVANTAGE HR as it applies to payroll processing and the dynamics of the functional relationship
The various areas/departments within the District whose work processes interact with and/or impact the payroll function
INFOPAC reports
The automated termination pay process
Microsoft WORD, EXCEL and /or other software applications to create financial spreadsheets
ACT 51 transaction processes
Training practices and procedures
The current methods, processes and techniques utilized in the implementation of initiatives
Demonstrated ability to: Learn and use the Seagate Crystal Reports system
Document payroll procedures and practices
Demonstrate the use of exceptional interpersonal skills
Provide instructions in a clear and concise manner
Operate a personal computer
Oversee the work of administrative support staff
Review and proofread information
Effectively communicate, both orally and in writing
Establish and maintain effective working relationships
Company
The School District of Philadelphia
The School District of Philadelphia is focused on improving the learning opportunities available to the city's 200,000 school-aged children.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Juanita Johnson
CEO
Christina Ward
Deputy CFO - Financial Services
Recent News
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2025-12-05
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