NEOGOV · 1 day ago
Administrative Assistant- Parks & Recreation
22500 Salamo Rd. West Linn, OR
Full-time
Onsite
Mid Level
$35.43/hr - $46.05/hr
3+ years expNEOGOV is seeking an Administrative Assistant for the Parks and Recreation Department of the City of West Linn. This role involves providing administrative, clerical, and technical support to ensure smooth operations of park activities and recreation programs, while also delivering excellent customer service to the community.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Contributes to a positive, team-oriented work environment
Serves as the primary administrative support for the Parks and Recreation Department; provides courteous and professional customer service to residents, contractors, vendors, and staff
Receives, manages, and responds to incoming correspondence, phone calls, and emails regarding parks, recreation programs, and facility inquiries
Administers and tracks tree permits, ensuring applications are complete, fees are processed, and compliance inspections are documented
Processes invoices, purchase orders, and department bills; tracks expenditures for accuracy and compliance with budget and purchasing procedures
Provides administrative support for recreation programs and events, including scheduling, registration coordination, material preparation, and communication with participants
Assists with project and grant documentation, reports, and tracking of deliverables
Prepares, formats, and edits documents, correspondence, and reports for department management and City Council meetings
Maintains departmental records and filing systems; scans, uploads, and archives records in accordance with the City’s records retention policies
Coordinates internal and external meetings, prepares meeting materials, and records minutes when required
Handles confidential information with discretion and professionalism
Supports departmental projects and initiatives as assigned
Performs other related duties as required
Qualification
Required
Graduation from high school or equivalent (GED)
Three (3) years of progressively responsible administrative or office support experience required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required
Strong written and verbal communication skills, with excellent attention to detail
Ability to coordinate multiple tasks and prioritize workload effectively
Skill in handling public inquiries and resolving issues courteously and efficiently
Ability to interpret and apply City policies, procedures, and departmental regulations
Must maintain confidentiality of sensitive and personnel-related information
Ability to work independently under general supervision and meet established deadlines
Preferred
Supplemental college coursework in business administration, public administration, or a related field preferred
Experience in a Municipal, Parks and Recreation, or Public Works environment preferred
Experience with permitting, billing, or records management systems preferred
Benefits
E.A.P Employee Assistance Program: Free legal services, financial services, will preparation, counseling services, and more.
Medical & Dental benefits. Select from two separate plan options offering flexibility when choosing a doctor, dentist or hospital. Both medical plans include alternative care as well as vision.
Paid Leave. Includes vacation & sick leave as well as 11 paid holidays per year along with judicial, military & bereavement leave.
Long Term Disability.50% of salary up to $4,000 per month.
Life Insurance.Provided by the city at no cost to the employee. $50,000 for employee and $2,000 dependent coverage $60,000 for sworn officers & $30,000 for non-sworn
Retirement.The city is a member of the Oregon Public Employees Retirement System (PERS) and may contribute 6% gross pay on behalf of employee each payroll period. The city also offers a deferred compensation plan.
Social Security. As provided by Federal Law.
Educational Assistance. Up to $500.00 reimbursement per employee per fiscal year for tuition and books related to current job description of employee.
VEBA. Voluntary Employee Benefits Account. The city contributes to a Health Reimbursement Account on the employees behalf. These funds can be used for medical expenses and pre and post retirement.
FSA Flexible Spending Account. Option to set aside pre-tax money to cover eligible health & dependent child care expenses.
Additional benefits may be available through the employee's employment agreement or collective bargaining agreement.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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