FIA, Inc. · 1 day ago
Executive Assistant to the CEO and COO
Washington, DC
Full-time
Hybrid
Mid, Senior Level
2+ years expFIA, Inc. is seeking an Executive Assistant to support the CEO and COO in managing their offices and responsibilities. The role involves organizing schedules, managing communications, and assisting with various administrative tasks to ensure efficient operations within the executive office.
AssociationNon Profit
Responsibilities
Serve as CEO’s right hand in organizing the administration of his office and delivering on the priorities of the organization
Track the organizational priorities for the President to make sure staff is accomplishing the mission and priorities of the organization
Maintain President’s business/personal calendar, schedule appointments, handle all travel arrangements, complete expense reports, and handle written/email correspondence
Manage the President’s daily emails and responses to ensure that emails are properly tracked and answered, including answering emails on his behalf on low priority matters
Keep senior staff and the board informed of needed information and priorities from the President that allows the organization to function efficiently
Prioritize the President’s daily activities and manage his calendar and meetings to meet these priorities
Screen visitors and internal interruptions to ensure the President’s time is being effectively used
Anticipate ways to organize the President’s daily activities and recommend ways for organizing the President’s functions and responsibilities to improve his time management and communication abilities, including the use of Microsoft Office (Outlook, Word, Excel, PowerPoint) and other software organizational tools
Organizes background materials, logistics and agendas for meetings and travel
Assist the President with presentations, speeches, background materials and other relevant information in the performance of his duties
Write thank you notes, condolences, and other personal notes on behalf of the President
Other duties as assigned
Assists with organization of FIA projects, including creating spreadsheets for timing of tasks and monitoring the timeline due dates
Follow up with staff on delivery of tasks and projects and update the spreadsheet. Alert COO of problematic areas
Manage member lists for COO’s working groups and update on a regular basis
Organizing meetings for COO and perform rudimentary research
Provide bios of others speaking on panels with COO and for meetings as determined by COO
Manage COO’s calendar and highlighting any conflicting meetings
File consultation responses with proper regulatory authorities
Review all out-going letters and suggest any edits for accuracy and then send letters to appropriate addressee(s)
Coordinate and schedule travel and meetings
Manage all advocacy team’s yearly expenses globally and alert COO monthly of the team’s expenses
Organize all on-sight meetings for CCO including organizing meals, if appropriate
Respond to emails, as assigned by COO
Maintain confidentiality of all activities of COO and office assignments
Other duties as assigned
Qualification
Required
BS or BA with 2-10 years relevant experience. College degree preferred
Experience working in a business environment with senior level executives or members of Congress
Ability to maintain confidentiality
Strong interest in financial and regulatory policy. Strong interpersonal and organizational, communications and problem-solving skills required
Demonstrated ability to handle multiple tasks proficiently with close attention to detail and excellent follow-through required
Technological proficiency a must, including substantial experience in Microsoft Outlook, Word, PowerPoint, SharePoint and Excel
Ability to be self-starter and work with minimal supervision
Proven judgment with strong work ethic and punctuality
Proven ability to handle communications with senior government, business executives and vendors
Preferred
Experience with social media and other communications applications a plus
Company
FIA, Inc.
FIA is the leading global trade organization for the futures, options and centrally cleared derivatives markets, with offices in Brussels, London, Singapore and Washington, D.C.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Walt Lukken
President and CEO
Guy Sheetz
Senior Vice President, Chief Financial Officer
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