Pfizer · 22 hours ago
Administrative Lead, Data Sciences and Analytics
United States - New York - New York City
Full-time
Hybrid
Senior Level, Lead/Staff
$33.12/hr - $55.19/hr
8+ years expPfizer is a global pharmaceutical company, and they are seeking an Administrative Lead for their Data Sciences and Analytics team. The role focuses on providing comprehensive administrative support to the Head of Data Sciences and Analytics, ensuring efficient operations and effective communication within a fast-paced environment.
BiotechnologyHealth CareMedicalPharmaceuticalPrecision Medicine
No H1B
Responsibilities
Proactively maintain calendar for Head of Data Sciences and Analytics with a forward looking approach, including regular updates of stakeholder map and timely coordination of all meeting logistics
Schedule, coordinate, and document required meetings logistics (e.g. Teams/hybrid meetings, conference rooms, catering, hotel accommodations), for all meetings on and/or offsite
Manage highly confidential and sensitive materials with discretion, sound judgment, and strict adherence to confidentiality protocols
Proactively research travel options and manage end-to-end logistics for complex, global business travel, ensuring real-time monitoring on the day of travel and communicating updates or adjustments as needed
Coordinate with local, global administrative partners to assist when leader is traveling to other Pfizer offices including securing office space, arranging on-site meetings with local stakeholders and colleagues (inclusive of all onsite support as needed)
Prepare expense reports for approval, ensuring expenses are filed correctly and in a timely manner, complying with Pfizer Travel & Expense policies. Reconcile statements against actual travel expenses
Manage purchase orders from Ariba system and invoice tracking
Maintain and distribute organizational reports, professional records, training reports, distribution and stakeholder lists, etc
Support DSA leadership team meeting planning (hybrid and face-to-face) – including management of logistics for offsite leadership team meetings, global town halls or as requested, including reserving conference rooms, ensuring proper conference room and digital set-up and catering, coordinating with administrative support colleagues across the organization, and identifying cost-effective vendors
Suggest and implement process improvements for administrative tasks carried out across the team and DSA organization
Assist with on-boarding of new hires, either colleague or contractor staff
Organize and maintain an online repository of documents to support daily business needs
Work closely with network of CMO and DSA administrative support partners to ensure an integrated, consistent, and collaborative approach across the organization, aligning on best practices and shared deliverables. Lead of all DSA administrative partners and host routine forums to connect on timely topics
Leads the community of DSA administrative partners and facilitates routine forums to connect on timely topics and reinforce operational alignment
Facilitate local site activities and host support for other visiting leaders
Support DSA Operations team on projects as needed
Qualification
Required
Prior administrative experience supporting senior leaders and supporting large global teams, managing multiple projects in a fast-paced environment
Established track record of executing complex administrative duties and coordinating multiple competing priorities with accuracy and timeliness for self and others
Consistent demonstration of Pfizer's values and Actionable Attitudes
Expert knowledge and proficiency with general office procedures and programs within Microsoft Office (Outlook, Word, Excel, PowerPoint, Forms, Visio and SharePoint and SharePoint Design), PT&E, Ariba, Teams. Experience with graphic or video editing software (i.e. Canva), CoPilot, Power Automate and other AI tools is a plus
Ability to conduct all activities and make decisions that are in accordance with Company policies & SOPs, Pfizer Values & global regulatory and environmental guidelines
Demonstration of an in-depth understanding of Pfizer organization structure
High School Diploma or equivalent (GED) or higher
A minimum of 8 years of experience in an administrative support role required
Benefits
401(k) plan with Pfizer Matching Contributions
Additional Pfizer Retirement Savings Contribution
Paid vacation
Holiday and personal days
Paid caregiver/parental and medical leave
Health benefits to include medical, prescription drug, dental and vision coverage
Company
Pfizer
Pfizer is a biopharmaceutical company that discovers, develops, and delivers medicines and vaccines.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$38BKey Investors
Starboard Value
2025-11-21Post Ipo Debt· $6B
2024-10-07Post Ipo Equity· $1B
2023-05-16Post Ipo Debt· $31B
Leadership Team
Albert Bourla
Chief Executive Officer
Ian Read
Chief Executive Officer
Recent News
2026-01-22
Maryland Daily Record
2026-01-22
Company data provided by crunchbase