H+W Engineering, Inc. · 3 hours ago
Assistant Office Manager
El Cajon, CA
Full-time
Hybrid
Mid Level
$75K/yr - $95K/yrH+W Engineering, Inc. is a company specializing in high-quality Mechanical, Electrical, and Plumbing design and engineering. The Assistant Office Manager is responsible for overseeing day-to-day office operations, financial management, payroll, employee benefits, and administrative coordination.
ConsultingIndustrial EngineeringMechanical Engineering
Responsibilities
Manage financial operations: Verify transactions, reconcile accounts, and ensure accuracy in QuickBooks
Process payments: Approve checks/ACH and maintain client auto-pay setups
Handle invoicing: Prepare and send client invoices and statements monthly
Support tax and compliance: Assist with annual tax filings, fixed asset reviews, and contract compliance
Payroll: Review bi-weekly payroll, process adjustments, bonuses, and benefits
Administer benefits: Coordinate open enrollment, renewals, and 401(k) contributions
Maintain employee records: Track certifications, licenses, and regulatory documentation
Manage office operations: Oversee supplies, events, and supervise administrative staff
Assist HR processes: Support hiring, onboarding, terminations, and PTO approvals
Coordinate training & communication: Schedule compliance training and update CRM/internal communications
Qualification
Required
Bachelor's degree in communications, business, or another similar field
Proven experience in office administration, accounting, or related field
Proficiency in QuickBooks and Microsoft Office Suite
Strong organizational, multitasking, and communication skills
High attention to detail and problem-solving abilities
Ability to maintain confidentiality and handle sensitive information
Preferred
Experience managing payroll, benefits, and employee records
Familiarity with insurance and tax documentation processes
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Professional development assistance
Vision insurance
And more!
Company
H+W Engineering, Inc.
H+W Engineering, Inc. is a full-service consulting engineering firm led by Tom Harmon and Bryan Wayne with over 50 engineers, designers, and drafters.
Founded in 2017
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase