Sony Music Entertainment · 20 hours ago
Administrative Assistant Marketing, Latin Regional Office
United States, Florida, Miami
Full-time
Onsite
Mid Level
3+ years expSony Music Entertainment is a leading company in the music industry, dedicated to supporting a diverse roster of artists. The Executive Assistant will provide essential administrative support to the SVP of Marketing, managing schedules, event planning, and facilitating communication within the marketing team.
Digital EntertainmentMedia and EntertainmentMusic
Responsibilities
Manages and maintains daily personal and professional schedule for SVP, including prioritizing conflicting demands, resolving schedule challenges proactively
Provides proactive administrative and technical support for SVP and members of the Marketing Latin Iberia team including but not limited to; heavy calendar management, scheduling meetings and room reservations, organizing of department & company-sponsored events, and creating reports and spreadsheets to track departmental and company data. Must be able to navigate multiple time zones
Operates as a liaison between the executive and team, artists/artist managers, attorneys, internal, external, national and international business partners
Manages event planning and travel arrangements for SVP and marketing team including but not limited to booking travel, managing reservations, as well as being on standby whilst Executive is in transit
Maintains/orders office supply inventory and distributes mail for the Executive
Acts as Office Manager for team, prioritizes the office workload and works collaboratively with internal business partners to meet assigned deadlines. Suggests new and efficient ways to run the office and troubleshoots any challenges
Manages invoice management, department spend, annual budget tracking and forecasting for the SVP
Assists SVP and marketing team with special projects by serving as the project manager, setting goals, monitoring progress, staying within budget and meeting assigned deliverables
Assists in onboarding new team members, ensuring they are set up with necessary access, tools, and introductions
Prepares presentation templates for SVP, in alignment with Sony Music brand
Collaborates with other staff as well as other offices throughout the Sony Corporation
Handle sensitive and confidential information with discretion
Manage distribution lists for organization and update as needed
Qualification
Required
At least 3 years of Executive Assistant experience, supporting senior executives
Proactive, flexible, and responsive to the needs of the team and executive
Strong interest in marketing, music, and the creative industries
Skilled in evaluating and analyzing data, with the ability to develop reports and spreadsheets
Excellent oral and written communication skills with strong organizational, project management, and time management abilities
Proficient in office software (Google Apps, Microsoft Office, Excel, Zoom, Adobe Suite, Concur, etc.)
Ability to work collaboratively with a diverse and dynamic team
Dependable, punctual, conscientious, courteous, and adaptable
Passionate about fostering community and maintaining a positive work environment
Proactive problem-solver with strong decision-making skills
Able to maintain confidentiality and exercise discretion
Must be able to adapt quickly to changes in the executive's schedule and priorities, demonstrating strong crisis management skills
Ability to navigate high-stakes situations and resolve scheduling or logistical conflicts with diplomacy
Strong work ethic, positive attitude, and professionalism in interactions with all levels, including executive management
Benefits
Medical, dental, vision, life & disability coverage
401K + employer matching
Company-paid identity theft protection
Resources for pets
Mental health and meditation resources
Industry-leading fertility coverage
Fully paid leave for childbirth or bonding
Fully paid leave for caregivers
Programs for loved ones with developmental disabilities and neurodiversity
Subsidized back-up child and elder care
Reimbursement for adoption, surrogacy, tuition, and student loans
Company
Sony Music Entertainment
Sony Music is a music corporation owned and operated by Sony Corporation of America, a subsidiary of Japanese conglomerate. It is a sub-organization of Legacy Recordings.
5001-10000 employees
H1B Sponsorship
Sony Music Entertainment has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (290)
2024 (258)
2023 (208)
2022 (279)
2021 (210)
2020 (213)
Funding
Current Stage
Late StageTotal Funding
unknown2019-05-05Acquired
Leadership Team
Christoph Behm
CEO GSA
Adam Cardew
Vice President
Recent News
bloomberglaw.com
2026-01-14
Company data provided by crunchbase