CarbonBetter · 4 hours ago
People and Office Operations Coordinator
Austin, TX
Full-time
Onsite
New Grad, Entry LevelCarbonBetter is focused on enhancing employee experience and operational efficiency. They are seeking a People and Office Operations Coordinator who will support employee onboarding, manage office operations, and coordinate with remote and international teams to ensure a smooth workplace environment.
Clean EnergyEnergyOil and Gas
Responsibilities
Coordinate end-to-end employee onboarding and offboarding, including documentation, systems access, equipment coordination, and orientation support for both in-office and remote employees
Serve as a first point of contact for employee questions related to policies, benefits, workplace concerns, and general support
Act as a trusted, approachable, and confidential resource for employees, escalating issues as appropriate
Support recruiting operations, including interview scheduling, candidate communications, and coordination with hiring managers
Maintain accurate employee records and support people-related systems and processes
Support remote employees by coordinating onboarding, equipment, access, and ongoing operational needs
Orchestrate employee review processes with team managers
Own the relationship with the Professional Employer Organization (PEO) in the US and the Employer of Record (EOR) in Colombia and leverage all tools and benefits offered by them
Oversee day-to-day office operations to ensure a safe, clean, functional, and welcoming workplace
Coordinate office supplies ordering, inventory, and stocking
Coordinate facility maintenance, repairs, and vendor relationships
Coordinate office safety and security protocols, including access management and emergency procedures
Oversee office cleanliness standards and coordinate with cleaning services
Coordinate office layout, design updates, and workspace improvements
Support IT as it relates to people and facilities
Serve as the primary point of contact for coordinating with our WeWork office in Colombia, including: Space management and access, Vendor coordination and facility needs, Supporting employees based in that location
Coordinate operational support for remote employees, ensuring consistency in onboarding, tools, and workplace experience across locations
Plan and coordinate internal events, meetings, and company gatherings
Organize employee engagement and inclusion initiatives that support company culture and connection across in-office, international, and remote teams
Partner with leadership on initiatives to improve morale, communication, and employee experience
Support expense reporting and tracking for company senior leadership
Track and support office-related budgets and expenses
Handle general administrative tasks related to people and workplace operations
Work with senior leaders on company policies
Strong organizational and time-management skills
Excellent attention to detail
Professional written and verbal communication skills in English and Spanish
Ability to handle confidential information with discretion
Comfort working with teams in different countries and time zones
Speaking Spanish is a plus
Qualification
Required
Coordinate end-to-end employee onboarding and offboarding, including documentation, systems access, equipment coordination, and orientation support for both in-office and remote employees
Serve as a first point of contact for employee questions related to policies, benefits, workplace concerns, and general support
Act as a trusted, approachable, and confidential resource for employees, escalating issues as appropriate
Support recruiting operations, including interview scheduling, candidate communications, and coordination with hiring managers
Maintain accurate employee records and support people-related systems and processes
Support remote employees by coordinating onboarding, equipment, access, and ongoing operational needs
Orchestrate employee review processes with team managers
Own the relationship with the Professional Employer Organization (PEO) in the US and the Employer of Record (EOR) in Colombia and leverage all tools and benefits offered by them
Oversee day-to-day office operations to ensure a safe, clean, functional, and welcoming workplace
Coordinate office supplies ordering, inventory, and stocking
Coordinate facility maintenance, repairs, and vendor relationships
Coordinate office safety and security protocols, including access management and emergency procedures
Oversee office cleanliness standards and coordinate with cleaning services
Coordinate office layout, design updates, and workspace improvements
Support IT as it relates to people and facilities
Serve as the primary point of contact for coordinating with our WeWork office in Colombia, including space management and access, vendor coordination and facility needs, supporting employees based in that location
Coordinate operational support for remote employees, ensuring consistency in onboarding, tools, and workplace experience across locations
Plan and coordinate internal events, meetings, and company gatherings
Organize employee engagement and inclusion initiatives that support company culture and connection across in-office, international, and remote teams
Partner with leadership on initiatives to improve morale, communication, and employee experience
Support expense reporting and tracking for company senior leadership
Track and support office-related budgets and expenses
Handle general administrative tasks related to people and workplace operations
Work with senior leaders on company policies
Strong organizational and time-management skills
Excellent attention to detail
Professional written and verbal communication skills in English and Spanish
Ability to handle confidential information with discretion
Comfort working with teams in different countries and time zones
Preferred
Speaking Spanish is a plus
Company
CarbonBetter
CarbonBetter is a consultancy that offers energy logistics, decarbonization services, and clean energy and carbon offset project consulting.
Founded in 2012
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Ben Huff
Head of Trading and Origination
T
Tri Vo
Founder, Analyst
Recent News
Company data provided by crunchbase