NYC Department of Environmental Protection (NYC DEP) · 4 hours ago
Procurement Administrator
Queens, NY
Full-time
Onsite
New Grad, Entry, Mid Level
$68K/yr - $90K/yr
0+ years expThe NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers. The Procurement Administrator is responsible for managing procurements within NYC’s PASSPort system in accordance with applicable rules and regulations while ensuring that all agency needs are met.
Environmental Services
Responsibilities
Review Pre-Solicitation Reports (PSRs), specifications, Schedule A's, Recommendations for Award (RFAs), Responsibility Determinations (RDs), insurance, and registration packages. Ensure all documents are uploaded to the appropriate folder with PASSPort for electronic submission to the Comptroller. Manages responses to Comptroller questions. Oversees public bid openings
Develop procedures for auditing apparent low bid to determine responsiveness; ensure vendors provide bid bonds and/or security if required, acknowledged receipt of all addenda, signed all Bid requirements including Apprenticeship, Local Law 1 (NYC’s M/WBE Program) and Project Labor Agreement PLA. Ensure the bidders calculations are correct; if not, notify the bidder to make corrections. Receive Bid estimate and complete Bid Tab Spreadsheet. Distribute Bid information to the ACCO, Contract Management and Contract Compliance
Assist unit supervisor in response to various requests: (The Mayor's Office of Contract Services ('MOCS'), NYC Law Department, OMB, the NYC Comptroller and other agencies or oversights as required; coordinate requested modifications with user bureau personnel; communicate with other offices within ACCO, including Office of Contract Opportunities), for M/WBE programs, PLA applicability and other requirements
Utilize PASSPort for all procurement actions: Monitor RFX activity, discussion forum questions, attend pre-bid presentations. Upload attachments, documents and forms as required; ensure all required changes and modifications are made; keep track of movement of tasks throughout the entire procurement process and troubleshoot when necessary
Update the Agency's internal tracking data base (PACT) as milestone dates are met; Responsible for maintaining PACT for pre-bid, bid tabulations and post-bid milestones; produce standard reports for weekly procurement meetings as well as specialized reports on as needed basis. Prepares Notice of Award, Commence Work, Bid Rejection, and Bid Withdraw letters. Uploads all registered contracts and commence work letters into the ACCO SharePoint system for agency-wide use
Qualification
Required
A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in '1' above
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in '1' above
A combination of education and/or experience equivalent to '1', '2', or '3' above. College education may be substituted for professional experience under '2' or '3' above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in '1' above
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in '1' above
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in '1' above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III
Preferred
MS Office including Word, Excel and PowerPoint
NYC Procurement Policy Board Rules
Comptroller Directives
PASSport
Financial Management System (FMS/3)
Benefits
Public Service Loan Forgiveness
Company
NYC Department of Environmental Protection (NYC DEP)
The New York City Department of Environmental Protection (DEP) is a city agency of nearly 6,000 employees whose primary responsibility is to manage the city’s water supply.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Frank Camardella
Senior Advisor to Chief Financial Officer for NYC DEP
Suneydis Martinez
Chief of Staff to Deputy CFO
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