State of Missouri · 1 day ago
Lead Administrative Support Assistant
Jefferson City, MO
Full-time
Onsite
Mid, Senior Level
4+ years expThe State of Missouri is seeking a motivated individual to serve as a Lead Administrative Support Assistant in Jefferson City. This role involves providing executive-level administrative support to the Family Support Division, assisting divisional leadership with priority activities and managing various administrative tasks.
AgricultureGovernmentInformation Technology
Responsibilities
Use a variety of computer applications, such as Microsoft Word and Excel, to create, edit, and format documents, often containing technical or specialized terminology
Review documents for accuracy, completeness and compliance
Compose correspondence involving some interpretation and application of established policies and procedures; maintaining correspondence, case and report files
Establish and maintain complex digital filing systems; prepare and/or oversee the preparation of records for storage and/or archiving
Facilitating travel arrangements and overseeing the creation of materials for conferences, retreats, and other significant events
Managing calendars, coordinating resources, and likewise guiding agency programs and leaders to successfully carry out daily tasks and organizational initiatives
Performing intermediary tasks as a divisional representative for specific business processes, expense reporting, and State Printing Center requisitions
Researching, resolving, and following up on outstanding issues, and compiling pertinent information into streamline reports, spreadsheets, and databases
Assist staff with scheduling and coordination for meetings, to include, in-person meetings, videoconferences, trainings, and other events
Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports
Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures
Obtain quotations and bids for commodities, equipment and services; initiation or supervises, with defined limits, the processing of requisitions and purchase orders
Pursuing a comprehensive knowledge and ability to serve as a resource regarding critical administrative and program-based systems and software relevant to the agency
Developing the awareness of divisional operations, policies, and procedures necessary to be independently mindful of FSD’s general and program-specific interest and priorities
Qualification
Required
Excellent written & interpersonal communication skills
Mindfulness regarding data stewardship
Earnest ambition to help Missourians to secure & sustain healthy, safe & productive lives
One or more years of clerical support experience as an Administrative Support Assistant with the Missouri Uniform Classification and pay system
Possession of a high school diploma or GED certificate
Four or more years of office or related clerical experience including one year at the advanced clerical level (comparable to Senior Office Support Assistant) or two years above the entry level (comparable to Office Support Assistant)
Training from an accredited vocation or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 49-80 clock hours, for one year
Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year
Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant
Benefits
Defined pension plan
Generous amounts of leave and holiday time
Eligibility for health insurance coverage
Company
State of Missouri
The State of Missouri is a group of outstanding people that accomplish extraordinary things for our folks every day.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Kevin Mccarthy
Chief Technology Officer
Jennifer Tidball
Chief Operating Officer at Missouri Department of Social Services
Recent News
2025-08-22
Seattle TechFlash
2025-05-10
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