Agency EA · 1 month ago
Event Account Coordinator
Chicago, IL
Full-time
Hybrid
New Grad, Entry Level
$50K/yr - $60K/yrAgency EA is a 100% employee-owned experiential marketing agency specializing in live, virtual, and hybrid experiences for global brands. The Event Account Coordinator will assist Client Services leads in executing client projects, ensuring high-quality work and effective communication throughout the project lifecycle.
AdvertisingEvent ManagementMarketing
Responsibilities
Develop and maintain project milestone documents and/or timelines; work with Client Services, Creative, Production, and Digital team members to ensure that necessary actions, deliverables and dates are included
Take comprehensive notes in meetings, brainstorm sessions, conference calls and at site visits to accurately record ideas, discussion details and next steps
Create, manage and distribute project status reports on a timely basis
Proactively support time tracking and measurement for each project
Assist in the development and updating of budgets
Identify and gain alignment on budget line items with Project team leads
Assist in the development of presentation decks as directed by the Client Services Lead such as ongoing project decks or competitor and target audience research
Provide various levels of project research and accompanying support documents (trackers, deck slides with recommendations, etc.), from venues to entertainment to vendors based on Project Brief for initial concept; adjust research if concepts or scope of project changes
Outline pricing and/or solicit quotes, inclusive of integral information for the program (e.g. capacities, hold, etc.)
Format and proofread presentations, written communications, creative elements and other project-related content pieces as directed and against Client mandatories, brand standards, and revisions
Develop and make copies of necessary documents for meetings, conference calls and site visits including but not limited to agendas and briefing books
Work with Creative team members to ensure all creative deliverables are completed against the Project or Creative brief, in alignment with brand standards and within stated deadlines
Work with Client Services lead to ensure that all Client feedback and revisions are addressed in project related deliverables
Schedule meetings, conference calls, and site visits as directed
Provide on-site/at event assistance as needed (requiring travel)
Track engagement data/results, pictures, and quotes from program executions. Develop content or visuals to best present findings for project recaps
Provide the Marketing Communications team with an overview of projects. Indicate if a photographer or video team is necessary to be on-site for case study and/or recap purposes
Stay fresh regarding events/experiential programs, technologies, and trends. Bring innovations, ideas, and learnings to the attention of team members
Preserve and foster Agency EA’s culture and maintain a positive attitude
All other duties as reasonably assigned from time to time
Qualification
Required
Bachelor's degree or higher; Marketing, Business, Communications, or another related field a plus
Strong written and oral communication skills
Excellent organizational and project management skills
Strong time management skills
Proficient in Google Workspace/Suite or Excel, PowerPoint and Keynote
Must enjoy working and collaborating with teams
Must be willing to travel as needed
Company
Agency EA
Agency EA is a full-service agency that offers event and experiential marketing services.
Founded in 1999
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
G
Gabrielle Martinez
Co-Founder and Managing Partner
Recent News
2025-05-28
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