Boston Scientific · 1 day ago
Executive Assistant - Weston/FL
Weston, FL
Full-time
Onsite
Senior Level
$63K/yr - $91K/yr
5+ years expBoston Scientific is seeking an experienced Executive Administrator to provide high-level administrative, operational, and site management support to the LATAM President and selected members of the LATAM leadership team. This role is highly visible and requires strong judgment and discretion while managing multiple priorities in a dynamic, global environment.
Health CareMedicalMedical Device
Responsibilities
Provide comprehensive administrative support to the LATAM President and designated leadership team members
Manage complex, high-volume calendars; proactively identify and resolve scheduling conflicts and prioritize meetings to ensure effective use of executive time
Coordinate complex domestic and international travel, including itineraries, agendas, transportation, lodging, and visas as required
Prepare, submit, and track expense reports in accordance with company policies
Plan, organize, and support leadership meetings, staff meetings, and functional reviews, including agenda preparation, materials coordination, logistics, attendance tracking, and follow-up actions
Organize and manage large internal meetings, town halls, and videoconferences
Maintain distribution lists, organizational charts, and key administrative records for leaders and teams
Serve as a primary point of contact for internal and external stakeholders, exercising tact, professionalism, and discretion
Support onboarding of new leaders and key team members
Complete special projects and ad hoc assignments as required
Own day-to-day management and administrative operations of the Weston office, ensuring a safe, organized, and efficient working environment
Coordinate office space needs, seating, conference rooms, and common areas
Manage office supplies, equipment, and related budgets; place and track orders as needed
Partner with Facilities, IT, Security, and external vendors to address site needs, maintenance issues, and service requests
Coordinate onsite and hybrid events, meetings, and leadership engagements held at the Weston location
Greet visitors and support executive and employee onsite experiences
Act as the local liaison to ensure alignment with corporate workplace standards and policies
Qualification
Required
Bachelor's Degree required
5+ years of experience providing executive-level administrative support in a corporate, preferably global or matrixed, environment
Bilingual in Spanish and English required
Demonstrated ability to handle highly confidential information with discretion and sound judgment
Exceptional organizational, administrative, and time-management skills
Strong written, verbal, and interpersonal communication skills
Proven ability to work independently, multitask, and prioritize in a fast-paced environment
High level of professionalism, customer orientation, and attention to detail
Ability to take initiative, anticipate needs, and drive projects to completion
Strong problem-solving and decision-making skills
Experience with budget tracking and vendor coordination
Proficiency with Microsoft Office tools (Word, PowerPoint, Excel, Teams, SharePoint), AI and other administrative systems and tools
Ability to build effective working relationships with peers, leaders, and cross-functional partners
Preferred
Desirable Portuguese knowledge. The ideal candidate will have high proficiency in one language and willingness to further develop the other
Benefits
Variable compensation governed by the Sales Incentive Compensation Plan
Core and optional benefits
Company
Boston Scientific
Boston Scientific is a medical technology company that designs and develops medical devices to diagnose and treat a wide range of condition.
10001+ employees
H1B Sponsorship
Boston Scientific has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (114)
2024 (106)
2023 (93)
2022 (140)
2021 (111)
2020 (97)
Funding
Current Stage
Public CompanyTotal Funding
$10.02B2025-02-21Post Ipo Debt· $1.58B
2024-02-22Post Ipo Debt· $2.17B
2022-03-04Post Ipo Debt· $3.28B
Leadership Team
Michael Mahoney
Chairman, President & CEO
Daniel J. Brennan
Chief Financial Officer
Recent News
2026-01-22
Company data provided by crunchbase