CyberCoders · 6 days ago
Office Coordinator/Administrator
Kalamazoo, MI
Contract
Onsite
Entry, Mid Level
2+ years expCyberCoders is a well-respected general contractor seeking a detail-oriented and proactive Office Coordinator / Project Administrator. This hybrid role supports both day-to-day office operations and project-related administrative functions, making it ideal for someone who thrives in a fast-paced construction environment.
RecruitingSearch Engine
No H1B
Responsibilities
Manage daily office operations including phones, mail, supplies, and general organization
Serve as the first point of contact for visitors, vendors, and incoming inquiries
Maintain office schedules and meeting coordination for leadership and project teams
Support HR and onboarding tasks such as new-hire paperwork and training coordination
Assist with company communications, document formatting, and internal announcements
Ensure a clean, organized, and efficient office environment
Prepare and process project documentation including submittals, RFIs, meeting minutes, and change orders
Track project schedules, budgets, and deliverables in coordination with Project Managers
Assist with subcontractor onboarding including contracts, compliance documents, and insurance
Maintain digital and physical project files to ensure accuracy and accessibility
Support billing and pay application processes by gathering required documentation
Coordinate project meetings and distribute agendas, notes, and follow-up items
Communicate with field teams to support project needs and resolve administrative issues
Qualification
Required
2-5 years of administrative experience, preferably in construction or a related industry
Strong organizational and multitasking skills with the ability to manage competing priorities
Proficiency with Microsoft Office Suite; experience with construction software (Procore, Bluebeam, Sage, etc.) is a plus
Excellent written and verbal communication skills
Ability to work independently while supporting multiple team members
High attention to detail and comfort working with project documentation
Professional, positive, and team-oriented attitude
Benefits
Health/Dental/Vision Insurance
Short-term & Long-term Disability
401(k)
Tax Savings Plans
PTO/Holidays
Company
CyberCoders
CyberCoders is a recruiting firm locating job positions across all industries, including finance, education, engineering and healthcare.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2013-12-02Acquired
Leadership Team
Nate Shuman
Lead Recruiter (Tech) CEO Club
Matt Miller
CTO
Recent News
2025-04-12
Company data provided by crunchbase