TALENT Software Services · 8 hours ago
Part Time - Administrative Assistant
MASON, OH
Full-time, Part-time
Onsite
New Grad, Entry Level
$24/hr - $25/hrTALENT Software Services is seeking a proactive and detail-oriented Administrative Assistant to support their senior leadership team. This role involves managing calendars, overseeing emails, scheduling meetings, coordinating travel, and handling procurement processes to ensure efficient office operations.
Artificial Intelligence (AI)ConsultingDevOpsHealth CareIT ManagementProject ManagementRecruitingStaffing Agency
Responsibilities
Manage and coordinate calendars for various senior leaders, ensuring optimal scheduling of meetings and appointments
Prioritize scheduling requests and communicate effectively with stakeholders to resolve conflicts
Monitor, organize, and sometimes respond to emails on behalf of senior leaders, ensuring timely follow-up on important communications
Draft and prepare correspondence as needed
Schedule and coordinate meetings invites
Facilitate virtual and in-person meeting logistics, ensuring all necessary technology and resources are available
Arrange travel itineraries, including flights, accommodations, and transportation for senior leaders
Ensure travel arrangements comply with company policies and are cost-effective
Create and manage purchase orders for team members, ensuring compliance with budgeting and procurement procedures
Maintain accurate records of purchases and expenditures
Supports managers and employees through a variety of tasks related to organization and communication
Responsible for confidential and time-sensitive material
Familiar with a variety of the field's concepts, practices, and procedures
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and create important presentations and develop processes
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Qualification
Required
High school diploma or equivalent
Previous administrative assistant experience
Familiarity with calendar management, meeting coordination, and travel arrangements
Proficiency in Microsoft Outlook and Microsoft Teams
Ability to effectively communicate via phone and email
Ability to manage time effectively and prioritize tasks in a dynamic environment
Demonstrates accountability and takes initiative in completing tasks and projects
Ability to work independently
Preferred
Associate's or bachelor's degree
Experience supporting senior leadership
Experience with Coupa or similar procurement software
Company
TALENT Software Services
Talent Software Services is an IT staffing services company of healthcare and government sectors.
Founded in 1987
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Prashanth Upadrashta
Vice President -Global Operations & Delivery
Dave Iacarella
Owner
Recent News
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