Loyola University New Orleans · 1 day ago
Recruiting & Onboarding Coordinator
New Orleans, LA
Full-time
Onsite
Entry Level
$23.72/hr - $28.57/hr
2+ years expLoyola University New Orleans is seeking a Recruiting & Onboarding Coordinator responsible for managing recruiting and onboarding processes for new employees. This role includes supporting full cycle recruiting, coordinating communication between the university and new hires, and managing the onboarding of student workers in the Federal Work-Study program.
EducationHigher EducationUniversities
Responsibilities
Identifies, recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand the skills and competencies required for openings in order to understand needs and maximize selection performance. Utilizes cold calling techniques, as needed
Ensures positions are posted in high impact locations. Provides research on various job boards to ensure department’s recruiting budget is optimized
Must be able to analyze the knowledge, skills and abilities of candidates to assist in a successful hire. Must be able to utilize a behavioral based interview approach and influence interviewers to utilize the same model
In consultation with departments, creates job descriptions and ensures consistency with industry standards in Higher Education. Ensures appropriate salary levels are assigned to each position to ensure equity and consistency within job families
Ensures selection committee members are aware of all applicable laws regarding the interviewing and selection process in order to eliminate risk and exposure to EEO charges and lawsuits
Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff
Maintains accurate records of active job openings and received applications. Ensures compliance with all applicable laws and regulations associated with recruiting, selection and reporting as defined by the DOL, EEO etc. including job logs, FTE reporting, etc
Acts as a facilitator for new employee orientation, including but not limited to: Presenting, scheduling, reserving space, timely communications to both attendees and presenters and ordering refreshments. Identifies enhancements and processes improvements on an ongoing basis
Manages onboarding processes with hiring department and new employees to complete necessary employment forms and training in HR and follows up with department or employee if not completed in a timely manner, utilizing NeoEd Onboard
Manages the employment & payroll forms, and other compliance processes during the onboarding process. Assist applicants and employees with completing required forms, including, but not limited to applications, I-9 forms, tax forms, direct deposit forms, benefit forms, etc., as needed, utilizing NeoEd Onboard. Document and sign I-9 documents, utilizing NeoEd Onboard
Manages the personnel notification process for new employees in conjunction with their onboarding
Coordinates employment onboarding for the Federal Work Study Program, and close coordination of payroll with Student Employment in the Career Development Center, utilizing NeoEd Onboard
Provide cordial, prompt and helpful assistance to applicants, faculty, staff, students and visitors
Prepare accurate, professional and grammatically correct communications including, but not limited to letters, memos, surveys, reports, forms, work orders
Be familiar with HR Policies and Procedures. Answer basic questions referring to manual or refer question to appropriate area
Recommend continuous improvements to present work processes
Make professional, mature and accurate decisions even in the absence of written policy
Maintain open and regular communications with all staff in the Human Resources Department
Coordinates the Annual Staff Awards ceremony and luncheon
Backup for departmental budget information and maintenance, working with Procurement regarding supplies, orders, or invoicing, as needed
Assist with special projects as assigned
Perform additional duties as assigned
Qualification
Required
Minimum Bachelor's degree in a relevant field
Minimum two years' prior Human Resources experience
Proficient in Microsoft Office Suite, Google Suite, and standard software
Excellent written and verbal communication skills required
Ability to edit, design and proofread material including, but not limited to forms, job descriptions, reports, memos, policies, surveys and handbooks
MUST maintain confidentiality of all HR matters
Ability to manage multiple duties simultaneously and accurately
Ability to exercise initiative and professional judgment even in the absence of policy
Ability to be congenial, tactful and courteous with individuals, even when times of stress or excessive workload prevail
Excellent telephone skills. Ability to speak in a clear, distinct and professional manner
Preferred
Knowledge of Colleague HR and/or NeoEd preferred
Company
Loyola University New Orleans
Loyola University New Orleans is a Jesuit and Catholic institution of higher education.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$1.5MKey Investors
Andrew W. Mellon Foundation
2023-06-06Grant
2018-09-18Grant· $1.5M
Leadership Team
Susan Brower
Media Services Coordinator & Associate Professor
Recent News
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2025-11-07
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2025-10-22
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