Tangram, Inc. · 1 day ago
Administrative Operations Coordinator
INDIANAPOLIS,IN,US
Full-time
Onsite
Mid Level
3+ years expTangram, Inc. is seeking an Administrative Operations Coordinator to enhance financial oversight and compliance across programs. This role involves conducting audits, ensuring documentation integrity, and supporting internal quality and compliance reviews while working both in the field and in the office.
Assisted LivingNon ProfitNursing and Residential CareProfessional ServicesSocial Impact
Responsibilities
Independently conduct on-site and desk audits of client spending, receipts and supporting documentation, and spending logs
Evaluate whether expenditures are properly documented and compliant with internal policy
Identify discrepancies, documentation gaps, control weaknesses, or compliance risks
Require corrective action from staff when deficiencies are identified, and follow up to ensure resolution
Analyze spending patterns and documentation trends to identify systemic risks or improvement opportunities
Partner with Finance and Operations leadership to strengthen internal controls and documentation standards
Oversee the accuracy and completeness of spending documentation submitted for entry into financial systems
Review and validate data before and after entry to ensure integrity of records
Develop and refine tools, templates, and processes to improve documentation consistency and audit readiness
Support internal quality reviews, compliance audits, and investigations, as assigned
Participate in internal compliance reviews and risk mitigation activities
Serve as a documentation and compliance resource to program and administrative teams
Provide high-level administrative backup coverage during paid time off, leave of absences, or vacancies, including supporting operational, finance, or administrative functions, and ensuring continuity of critical processes
Exercises independent judgment in evaluating compliance, documentation sufficiency, and financial controls
Plays a key role in protecting organizational and client assets and ensuring financial integrity
Other duties as assigned
Qualification
Required
Regular local travel required
Demonstrated ability to analyze documentation, identify issues and risks, and enforce standards and follow through on corrections
Strong professional judgment, discretion, and integrity
Strong organizational, documentation, and analytical skills
Comfortable having professional, sometimes difficult, accountability conversations
Proficiency in Microsoft Excel, Word, Outlook; SharePoint experience
Valid driver's license and reliable transportation required
Associate's degree required; Bachelor's preferred (Accounting, Business, Finance, or related field a plus), or an equivalent combination of education and relevant professional experience
3+ years' experience in auditing, compliance, finance operations, program oversight, or related work
Company
Tangram, Inc.
Tangram is a 501(c)(3) non-profit, United Way partner agency, which was established in 1985 in Hancock County, Indiana by families of individuals with disabilities who wanted better options for independent living for their loved ones.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Sam Criss
President and Chief Executive Officer
Company data provided by crunchbase