Ultimate Staffing · 5 hours ago
Human Resource Assistant
Glendale, AZ
Full-time
Onsite
New Grad, Entry Level
$22/hr - $24/hrUltimate Staffing is seeking a Human Resource Assistant to support the efficient operations of their human resource department. The role involves performing various administrative tasks, assisting with recruitment and onboarding, managing payroll functions, and ensuring HR compliance.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Kim Wilson
Responsibilities
Data entry into HR-related software
Assist with recruitment, which may include posting jobs, reviewing resumes, maintaining records, scheduling interviews, communicating with applicants, sending offer letters and other pre-employment forms, and running background checks
Organize new hire onboarding, which may include coordinating start date, orientation meetings, and equipment with all applicable departments, gathering new hire packets, producing welcome week schedule, collecting and reviewing completed new hire forms, and assisting in answering new hire's questions
Organize offboarding, which may include administrative functions such as gathering exit paperwork and receive completed forms, completing exit checklists, coordinating separation meeting, terminate employee in various HR systems, etc
Assist with coordinating and scheduling drug and alcohol testing, including generating and distributing Authorization Form, contacting clinic or TPA when necessary, etc. (for pre-employment, randoms, post-accident, reasonable suspicion, rehab follow-ups)
Assist with payroll functions including gathering required paperwork/forms, answering employee questions, processing, fixing processing errors, and distributing checks
Assist with benefit administration, which may include providing notices, paperwork and forms to employees, entering information into benefits system, and collecting and submitting employee information to insurance carriers or insurance brokers
Assist with HR compliance and administrative support, such as leave of absence monitoring, coordinating trainings, ensure forms/notices are sent/received timely, pulling MVR and other reoccurring reports, completing employment verifications and garnishment paperwork, submitting documents and/or answering questions in compliance systems, maintain electronic files, monitor HR email and fax
Monthly benefit invoice reconciliation
Orders office, breakroom, and janitorial supplies
Provides clerical support to the HR department
Maintains the integrity and confidentiality of human resource files, records, and work-related matters
Other duties may be assigned
Qualification
Required
Data entry into HR-related software
Assist with recruitment, which may include posting jobs, reviewing resumes, maintaining records, scheduling interviews, communicating with applicants, sending offer letters and other pre-employment forms, and running background checks
Organize new hire onboarding, which may include coordinating start date, orientation meetings, and equipment with all applicable departments, gathering new hire packets, producing welcome week schedule, collecting and reviewing completed new hire forms, and assisting in answering new hire's questions
Organize offboarding, which may include administrative functions such as gathering exit paperwork and receive completed forms, completing exit checklists, coordinating separation meeting, terminate employee in various HR systems, etc
Assist with coordinating and scheduling drug and alcohol testing, including generating and distributing Authorization Form, contacting clinic or TPA when necessary, etc. (for pre-employment, randoms, post-accident, reasonable suspicion, rehab follow-ups)
Assist with payroll functions including gathering required paperwork/forms, answering employee questions, processing, fixing processing errors, and distributing checks
Assist with benefit administration, which may include providing notices, paperwork and forms to employees, entering information into benefits system, and collecting and submitting employee information to insurance carriers or insurance brokers
Assist with HR compliance and administrative support, such as leave of absence monitoring, coordinating trainings, ensure forms/notices are sent/received timely, pulling MVR and other reoccurring reports, completing employment verifications and garnishment paperwork, submitting documents and/or answering questions in compliance systems, maintain electronic files, monitor HR email and fax
Monthly benefit invoice reconciliation
Orders office, breakroom, and janitorial supplies
Provides clerical support to the HR department
Maintains the integrity and confidentiality of human resource files, records, and work-related matters
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
Founded in 1994
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase