DOXA · 2 days ago
Senior Executive Administrator-Enterprise Operations
Fort Wayne, IN
Full-time
Hybrid
Senior Level
7+ years expDOXA is an award-winning specialty insurance platform that provides centralized sales, marketing, underwriting, and operational support. The Senior Executive Administrator – Enterprise Operations supports the executive leadership team by managing administrative tasks, operational excellence, and technology enablement to ensure seamless executive operations across the organization.
Financial ServicesInsuranceVenture Capital
Responsibilities
Provide direct, high-level administrative support to multiple C-suite executives, including complex calendar management, confidential communications, and strategic project coordination
Act as a trusted liaison between executives and internal/external stakeholders, ensuring clear, timely, and professional information flow
Coordinate executive travel, expense tracking, approvals, and compliance with company policies
Serve as the primary point of contact for executive-level operational problem-solving
Oversee day-to-day headquarters operations (Fort Wayne), including logistics, materials coordination, and executive support workflows
Champion operational best practices and standardization across the Executive Administration function
Drive compliance and best practices related to travel booking, expense reporting, and finance-related administrative processes
Lead rollout and adoption of finance tools and platforms
Act as the go-to resource for finance-related questions and rapid issue resolution for executives
Partner closely with Finance and Legal to ensure consistency, accuracy, and confidentiality
Lead adoption and best practices for executive-facing technology tools, including SharePoint, Teams, and digital file management
Ensure executive communications, documentation, and shared resources are organized, visible, and accessible
Serve as first-line support for executive technology questions and process enablement
Drive creation, documentation, and adoption of standardized executive administration processes
Collaborate with Finance, Technology, and Operations stakeholders to ensure scalable, repeatable workflows
Support cross-training and succession planning within the Executive Administration function
Oversee logistics for executive events, including planning, materials coordination, and onsite support
Serve as the bridge between executive administration, events, and marketing teams
Promote company culture and brand initiatives through executive touchpoints and events
Handle highly sensitive and confidential information with discretion, integrity, and sound judgment
Maintain the highest standards of professionalism, trust, and executive presence
Qualification
Required
7+ years of progressive executive administrative experience supporting C-suite leadership
Proven experience in enterprise operations, executive support, or office operations
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint)
Exceptional organizational, communication, and problem-solving skills
Demonstrated ability to manage competing priorities and operate independently in a fast-paced environment
Proven experience driving process improvement and technology adoption
Preferred
Experience working across Finance, Legal, Technology, and Operations teams
Strong project management and change management skills
Ability to influence without authority and drive adoption of best practices
Executive presence, discretion, and high emotional intelligence
Flexibility and adaptability in a growing, evolving organization
Benefits
Vacation and sick compensation
Health, dental, vision, life, and long-term disability insurance
Matching 401(k) plan
Company
DOXA
DOXA is an award-winning specialty insurance platform that acquires and develops niche-market insurance program administrators, underwriting companies, and distribution partners including MGAs, MGUs, brokers, and direct-to-consumer operators.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$7.75M2023-11-07Acquired
2018-05-30Series Unknown· $7.75M
Leadership Team
Matt Sackett
President & CEO
Company data provided by crunchbase