Pinellas County Government · 1 week ago
Administrative Support Specialist 1
Largo, FL
Full-time
Onsite
Entry Level
$20/hr - $22/hr
3+ years expPinellas County Government is focused on providing innovative utility services and is seeking an Administrative Support Specialist to support the daily operations of the Water Quality Division. The role involves providing direct administrative support to the Division Director and Section Managers, managing calendars, coordinating meetings, and ensuring high-quality communication and documentation.
Service Industry
Hiring Manager
Rebecca Geiger, PHR
Responsibilities
Provides direct administrative support to the Division Director of the Utilities’ Water Quality and three Section Managers
Manages the Division Director’s calendar with confidence, often scheduling appointments, resolving conflicting appointments, and preparing for meetings with little input or direction
Tracks incoming and outgoing emails for priority and promptly routes or responds to customer and internal correspondence
Coordinates meetings with adherence to established scheduling protocols – agenda preparation, note-taking, and follow-up on action items
Receives telephone calls, ascertains nature of business, personally handles those requesting routine information/appointments, and directs remainder to the appropriate team, ensuring necessary action has been taken to address the inquiry
Prepares travel arrangements as necessary, including pre-and post-trip documentation processing, booking arrangements, and coordination with fellow Pinellas County Utilities (PCU) travelers, when necessary
Composes letters, emails, request forms, and memos for signature
Assists the Division when needed with preparing files to be sent to Records Management
Performs quality reviews of all documentation sent for signature by the Division Director or another member of the Executive Leadership team
Prepares and collects data for Excel spreadsheets regarding personnel, operating, or budget information
Submits new annual purchase orders and cancels old purchase orders
Researches purchase order and invoice information to ensure accuracy and resolve discrepancies
Orders a wide range of supplies and other items on behalf of the Division
Prepares and types a variety of reports
Maintains a comprehensive electronic and paper file system and records, including personnel records
Prepares and converts PDF documents from Word, PowerPoint, and Excel with the ability to merge documents accurately
Operates a variety of office equipment and job-related software applications
Submits facilities requests for building and meets with contractors to show where issues are
Receives and distributes office mail
Performs other related job duties as assigned
Qualification
Required
Clerical experience in preparing, processing, and maintaining administrative records
A degree in a related field
At least 3 years of experience as described above; or
Associate degree as described above and at least 1 year of experience as described above; or
Bachelor's or higher-level degree as described above, and some experience as described above; or
An equivalent combination of education, training, and/or experience
Possession and maintenance of a valid State of Florida Driver's License upon hiring with eligibility based upon evaluation of a Motor Vehicle Record (MVR) driving report
Assignment to work a variety of work schedules, including compulsory work periods in special, emergency, and/or disaster situations
This position is primarily assigned to provide shelter support during disaster and emergency situations
Preferred
Experience working in a customer service-oriented, data-intense, technical environment
A highly organized individual who is nimble, detail-oriented, and positive
Able to learn new systems and provide recommendations to enhance workflow efficiency
Benefits
Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.
Company
Pinellas County Government
A dynamic career awaits you at Pinellas County Government. Our over 3,000 employees deliver first class service and make a difference in the community.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.06MKey Investors
The Duke Energy Foundation
2021-12-20Grant· $0.06M
Leadership Team
Rakesh Patel
Deputy CIO & Innovation Officer, Director of Technology
Recent News
St Pete Catalyst
2025-05-28
St Pete Catalyst
2025-04-26
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