American Society of Anesthesiologists® · 20 hours ago
Operational Accounting Manager - Schaumburg, IL - Flexible Hybrid Schedule
Schaumburg, IL
Full-time
Hybrid
Mid, Senior Level
$80K/yr - $100K/yr
5+ years expThe American Society of Anesthesiologists (ASA) provides education, resources, and advocacy to enhance patient care and safety. The Operational Accounting Manager is responsible for overseeing accounts payable, cash receipts, accounts receivable, and payroll functions while leading a team to ensure compliance with financial regulations and best practices.
EducationHealth CareMedical
Responsibilities
Oversees the A/P functions of ASA and foundations. This includes the day-to-day operations of A/P and annual 1099 process. Ensures all A/P is processed timely, per GAAP requirements, and AP information is transmitted to bank timely. Ensures the accuracy of A/P in terms of coding for financial statement inputs and compliance with ASA governing documents as well as IRS requirements. Oversees timely submission of weekly check registers to Treasurers and respond to inquiries on disbursements as required
Oversees invoicing and cash application for ASA and the Foundations. Ensures all activity follows GAAP and A/R aging balances are within acceptable levels. Coordinates with the financial accounting group to ensure accuracy of invoicing and payment posting
Provides oversight of payroll for ASA and Foundations. Additionally, acts as liaison for pension plan audits as needed
Manages work team and resources, including workload and prioritization. Builds and cultivates successful team of high-performing staff who demonstrate strong commitment. Ensures the department meets deadlines and monitors performance against department goals
Implements and maintains appropriate internal controls over A/P, A/R and Payment Processing, and Payroll. Ensure all ASA and foundations are following best practices when it deals with system integration (AMS and accounting system), banking (use of lockboxes) and payments (use of ACH). Independently seeks out, document, update, and act as a Subject Matter Expert (SME) in the establishment and maintenance of process and procedure guidelines in concert with Generally Accepted Accounting Principles. Actively seeks out and implements accounting related process improvements. Actively manages tools, including association management system, payroll system, and expense reporting system
Actively participates in the ASA month-end close process. Ensures payment receipts, AP payments, and AMEX expenses are processed timely and accurately. Provides follow up during close process on expense postings and balance sheet items. Creates and approves payroll, AP, and other journal entries as needed. Oversees reconciliations assigned to the Accounting Clerks are complete on time, reviews for accuracy, and ensure adjustments are processed in a timely manner
Oversees the daily commercial banking activities to ensure ASA and Foundations receive the use of products and services to enhance operations and manage cash flows. Acts as a liaison with banks in managing bank accounts for ASA and Foundations. Oversees the set up, and manages the merchant accounts and PayPal accounts for ASA and Foundations
Oversees the ASA Corporate Card account program and out-of-pocket expense reimbursement program, including acting as program administrator, managing cardholder’s accounts, and managing new card requests. Oversees timely submission of cardholder expense reports and supporting documentation and expense posting to GL. Monitors cardholder compliance with ASA established policies
Complete annual applications for all business and event insurance policy renewals. Acts as a liaison with insurance broker
Participates in the annual audit and tax return preparation process. Provides auditors with assigned account reconciliations, PBC items, additional information requested by auditors during fieldwork and information gathering needed to complete ASA and Foundations tax returns
Leads and participates in various projects as assigned to meet departmental goals
Qualification
Required
Bachelor's Degree in Accounting or related field highly desired
Minimum 5 years of related accounting experience required
Expertise in accounting terminology and procedures; broad knowledge and understanding of GAAP and account reconciliation
Expertise in FASB regulations and 1099 Reporting
Knowledge of Microsoft Office products; proficient in Excel spreadsheet layouts
Highly developed interpersonal skills and demonstrated high level of confidence and poise with a strong member service orientation
Ability to analyze data, communicate with all levels of management and develop recommendations for solving problems while exhibiting realistic understanding of issues
Demonstrate personal integrity in interactions with vendors, contractors and in communication with members and staff
Preferred
Previous supervisory experience preferred
Benefits
Quality medical, dental, and vision insurance at a reasonable cost
401K match
A free fitness center
Breastmilk shipping
CALM subscription
Volunteer committees
Employee resource groups
Company
American Society of Anesthesiologists®
The American Society of Anesthesiologists (ASA) is a medical association that serves more than 53,000 members in the U.S. and around the world.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Paul Pomerantz, FACHE
Chief Executive Officer
Joseph Szokol
Chief Health Policy Officer
Recent News
2025-10-13
USI Insurance Services
2025-10-09
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