xmstart, inc · 2 days ago
Contract Administrator - Senior Level
Chantilly, VA
Full-time, Contract
Onsite
Senior Level, Lead/Staff
8+ years expXMSTART is looking to add an experienced and strategic full-time Contract Administrator to our team. The selected candidate will assist throughout every stage of contract execution, from pre-award to closeout, while acting as a team advisor for all acquisition and contract program office requirements.
Artificial Intelligence (AI)Machine LearningProject Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Generate reports and data requests as instructed by management
Collaborate with customer financial management systems
Prepare contract documentation and manage contract files
Evaluate relevant market data from selected sources to provide insightful recommendations
Understand customer requirements and suggest the appropriate contract type that complies with all legal standards, in addition to recommending contracting methods based on those requirements
Advise on effective methods for publicizing procurement opportunities
Develop contract incentives that align with required policies and enhance Basic Order Agreements (BOA)
Propose financing options for contracts based on contract type and procurement methods, determining when Full and Open competition is appropriate
Create source selection criteria that utilize the best value and lowest price technically acceptable standards for contract awards
Prepare pre-award and post-award debriefings, and assist with pre- and post-award protests in compliance with FAR/NAM regulations
Recommend a cost/price analysis for BOA agreements
Assist in the preparation and negotiation of contracts, including schedule performance and pricing, while being capable of creating related documentation
Oversee the contract close-out process and support the documentation of contract terminations, including final contract pricing
Identify potential fraud or other legal violations, providing recommendations and documentation to validate claims, and resolve contract disputes with the Contracting Officer's approval
Assess and document subcontracting plans, conflict of interest strategies, and foreign ownership implications, offering recommendations where necessary
Provide general office management assistance, which includes logistical support, typing, document review for content and formatting, filing, file maintenance, photocopying, invoice processing, tracking drafts and action items, and managing meetings and calendars
Maintain original contract files in both hard and soft copies within the customer database
Distribute documents to both internal and external stakeholders
Prepare and submit contracts for the close-out process and coordinate the request and delivery of contractor documents needed for the Certificate of Completion, including final patent reports, final royalty reports, award fee determinations, levels of effort, and certifications
Qualification
Required
Active TS/SCI clearance with CI Poly
Bachelor's Degree
8 years of experience in contract administration and/or 5 years of experience supporting the customer
Ability to communicate clearly
Proficient in MS Office suite
Delivers assignments promptly
Able to identify issues and provide informed, objective recommendations
Familiarity with OC Policy Documents, OCAN, and FAR
Company
xmstart, inc
XMSTART is a highly trusted, non-conflicted professional services firm committed to delivering business and engineering solutions that drive customer success across a diverse array of complex missions and dynamic team structures.
51-200 employees
Funding
Current Stage
Growth StageRecent News
Washington Technology
2025-11-08
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