Northwestern University · 3 days ago
Associate Director, Business & HR
Evanston, IL
Contract
Onsite
Lead/Staff, Director/Executive
$63K/yr - $72K/yr
5+ years expNorthwestern University is seeking an Associate Director of Business and Human Resources for their Athletics Recreation Administration department. The role involves overseeing financial operations, ensuring compliance with policies, and providing strategic oversight of HR functions while fostering a collaborative work environment.
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Responsibilities
Provide strategic oversight of financial operations, including budgeting, purchasing, expense management, and compliance with institutional and departmental financial policies
Ensure accuracy and integrity of departmental accounting, reporting, and reconciliation processes
Oversee contractor and vendor payment structures, internal billing, and financial auditing to maintain operational efficiency
Process staff expense reports, purchase orders, and invoices on a weekly basis
Reconcile cash, check, credit card payments and internal journal vouchers on a weekly and monthly basis
Lead HR functions for the department, including temporary staff hiring, wage management, compliance monitoring, and employee record maintenance
Ensure adherence to university, state, and federal employment policies, including work-study compliance and ERISA requirements
Serve as a key advisor to managers on HR processes, workforce planning, and policy interpretation
Supervise and mentor the Assistant Director of Membership and Customer Experience, providing guidance in customer service initiatives, membership operations, and staff development
Foster a collaborative and inclusive work environment, supporting professional growth and team success
Contribute to strategic decision-making and goal setting as an active member of the Recreation Leadership Team
Oversee financial, HR, and operational reporting for institutional, state, and federal requirements
Develop reports specific to the operational, financial, and risk related needs of the Department
Conduct audits and ensure compliance with policies related to payroll, Fusion software, Payment Card Industry (PCI) standards, and IRS reporting
Responsible for adhering to all Department and University policies and procedures, as well as the rules, regulations, bylaws and interpretations of the Big Ten Conference, CSC and the NCAA
Responsible for adhering to all Department and University continuing education initiatives and required certifications and trainings
Serve as the secondary manager for Fusion software, ensuring accurate system data, reporting, and operational efficiency
Report any concerns regarding staff performance, facility conditions, or member experiences in a timely manner directly to the Associate Director of Recreation Facilities and Operations
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a Bachelor's Degree in Business, Recreation, Physical Education or a related field or higher degree; OR appropriate combination of education and experience
Minimum 5 years of progressively responsibly leadership and administrative experience in budget management and human resources practices
Significant experience in accounting principles and procedures, budget management, financial statements, and financial systems, including financial accounting software
Demonstrated expertise in financial management, HR administration, and operational leadership
Supervisory experience with the ability to mentor and develop professional staff
Strong knowledge of HR practices, compliance requirements, and institutional policies
Proficiency in business management systems, HRIS, and membership/point-of-sale software (Fusion experience preferred)
Excellent organizational, analytical, and interpersonal communication skills
Ability to work with independence, discretion, and sound judgment in sensitive or complex situations
Ability to effectively multi-task and prioritize the needs of diverse professional staff within a dynamic, fast paced environment
Proven ability to build and maintain positive, collaborative relationships with colleagues, campus partners, and community members
Excellent organizational, analytical, and interpersonal communication skills
Ability to work cooperatively with others and effectively interact with diverse populations
Ability to establish engaging relationships within and across racialized and other marginalized communities
Ability to work cooperatively with others and effectively interact and establish engaging relationships with a wide variety of constituents
Preferred
Knowledge of rules and regulations of the NCAA, CSC, Big Ten Conference and Northwestern University preferred
Master's Degree in Recreation Administration, Sports Management, Business Administration, Higher Education or a related field
Minimum of 2 years of experience in campus recreation, athletics department, or community recreation operations
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development in all circumstances
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
Digital Journal
2026-01-23
2026-01-11
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