Michigan State University · 1 day ago
IATSE Unit Payroll Coordinator - Wharton / Payroll Assistant I
East Lansing, MI
Full-time
Onsite
Entry Level
1+ years expMichigan State University is seeking an IATSE Unit Payroll Coordinator who will manage payroll functions while ensuring compliance with union contracts and labor laws. The role requires attention to detail and collaboration with various departments to handle payroll inquiries and maintain employee records.
EducationUniversities
Responsibilities
Payroll processing: Assist with the bi-weekly payroll cycles for all IATSE employees, performing data entry and verifying timekeeping records. Oversees daily time entry into the timekeeping system and enters any missing and/or incorrect time tracking. Handles inquiries and resolves payroll-related problems, and explains payroll policies and procedures. Responsible for updating the payroll workbook for pay codes and rates
Human Resources Processing: Assist with collecting appropriate new hire paperwork and onboarding new hires for the On-Call bargaining unit employees. Assist with the tracking of employees on the roster from the union and the maintenance of all records hired by different units. Onboarding all new hires for all events
Union contract compliance: Accurately interpret and apply multiple, complex union contracts, including differing wage rates, overtime rules, blended rates, pay differentials, and varying benefit structures
Payroll reports: Prepare and submit payroll reports to various university entities as required, including but not limited to FLSA and ESTA reports. Compilation of information regarding employee rosters, hours worked, and locations
Audits: Assist in gathering information and preparing for various internal and external audits, including union, state, and federal entities. Handles adjustments and time entry review for employee classifications, investigates and corrects unit time submission errors. Analyzes, audits, equalizes, and distributes monthly overtime reports for labor employees
Employee support: Serve as a point of contact for employees regarding IATSE payroll inquiries, resolving discrepancies in a professional and timely manner. Communicates between the unit managers, unit HR staff, MSU Payroll, and MSU HR on matters related to employee payroll
Records management: Maintain accurate, secure, and confidential employee records, ensuring all payroll files and data comply with university policies and legal requirements
Regulatory monitoring: Stay current on federal, state, and local payroll laws, as well as changes to union contract provisions, to ensure continued compliance
General clerical duties: Perform general administrative tasks to support the payroll and human resources departments. Includes new hire paperwork for compliance with federal, state, and local entities. Also includes roster lists, referral lists, bargaining group-specific forms, and direct deposit assistance
Other duties as assigned
Qualification
Required
A high school diploma or equivalent is required
A minimum of 1-3 years of processing and reconciling payroll gross- to-net reductions/deductions; accounting, bookkeeping, records maintenance and/or experience in spreadsheet and word processing software
Knowledge of payroll policies, procedures, various IRS resident and non-resident alien tax forms and publications, and knowledge of database mainframe system concepts
Preferred
An Associate's degree in Accounting, Business, or a related field is preferred
A minimum of 1-3 years of payroll processing experience is typically required, with specific experience in a unionized environment being a strong asset
Proficiency in payroll software (e.g., EBS or other HRIS)
Advanced Microsoft Excel skills (e.g., VLOOKUP, pivot tables)
Solid understanding of standard payroll practices, as well as federal, state, and local payroll laws
Knowledge of union collective bargaining agreements and specific industry regulations is highly desirable
Exceptional attention to detail and a high level of accuracy
Strong analytical and problem-solving skills for handling complex payroll issues
Excellent written and verbal communication and customer service skills
The ability to maintain strict confidentiality of sensitive information
Strong organizational skills and the ability to manage multiple tasks under pressure to meet deadlines
Company
Michigan State University
Michigan State University has been working to advance the common good in uncommon ways for more than 150 years.
10001+ employees
H1B Sponsorship
Michigan State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (163)
2024 (217)
2023 (224)
2022 (162)
2021 (121)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
$118.22MKey Investors
Carnegie Corporation of New YorkUS Department of EnergyDenso
2025-09-23Grant· $0.9M
2025-03-27Grant· $48.5M
2024-10-30Grant
Leadership Team
Raymond Boeman
Director, IACMI Scale-up Research Facility and Vehicle Technology Area
Stephanie Vasko
Senior Research and Innovation Consultant, MSU College of Arts and Letters
Recent News
2025-12-14
International CIO Leadership Association
2025-12-05
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