Inside Higher Ed · 1 week ago
Interim Chief Fiscal Services Officer
Pasadena, CA
Full-time
Onsite
Director/Executive
$224K/yr - $224K/yr
8+ years expPasadena City College is seeking an Interim Chief Fiscal Services Officer to oversee the District's fiscal services operations. The role involves managing budgeting, accounting, payroll, and financial reporting, as well as directing the preparation of the annual operating budget and ensuring compliance with regulations.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Plans, organizes, directs and manages the District's budget administration activities and functions; oversees development and implementation of, and interprets, enforces and explains budget processes, policies and procedures; reviews, analyzes and develops recommendations regarding budget issues and alternatives; oversees preparation and delivery of budget presentations as well as the annual budget development and process, which includes highly sensitive and confidential information, to senior administration/management and the Board of Trustees
Plans and directs the preparation of, and reviews, integrates and analyzes accounting, financial and management reports prepared for the executive management, Board of Trustees, senior administration/management, and other governmental and regulatory bodies
Directs, through subordinate management staff, the District's general ledger, accounts payables and receivables, cash management and collections, budget, payroll, and student business services
Manages financial aid and other federal program disbursements and draw downs
Manages and directs the completion of all grant financial reporting requirements in a timely manner; oversees grant expenditures to ensure compliance with grant regulations and guidelines; reviews and makes recommendations on new grant proposals for executive management
Ensures the integrity of records related to fiscal operations and activities, including general ledger and budget records
Directs and monitors the District's cash flow analysis for the purpose of planning and managing the District's resources
Reviews and makes recommendations to senior administration/management on various budget planning proposals
Develops justification and explanatory material and strategy suggestions for use by the Assistant-Superintendent/Vice President, in testimony and negotiations requested annually, and/or at special requests by the Board of Trustees and other governing bodies
Directs projections and supplemental financial information related to labor group negotiations
Directs the District's annual financial audits and coordinates with outside third-party auditors and internal subject matter experts, and development of financials
Develops, implements, and administers policies and procedures for all funds, including state general funds, categorical/special funds, capital outlay funds, trust and agency accounts, etc
Works with the State Chancellor's Office on budget related projections and the impact to the District's annual budget process; submission of reports; and receipt of reports related to forecasting and actuals
Monitors budgets for all district accounts and makes corrections as needed
Directs all banking services for the District
Directs administrative support staff in the preparation of Consent Items for Board of Trustees' approval; and performs or assigns follow-up actions related to Board of Trustees' decisions
Assigns new cost-centers and object codes to departments, as needed
Ensures all general accounting and financial statements are conducted in accordance with GASB standards and GAAP
Oversees the annual audit process and implements the recommendations of District auditors in accordance with accounting practices and regulations
Evaluates adequacy of District financial systems, and other financial controls; maintain chart of accounts; establishes and applies a system of internal controls which assures legal/fiscal compliance with laws, rules, and generally accepted practices applicable to District operations
Directs the monthly reconciliation of all accounts and timely monthly and annual closing of books
Interfaces with various constituent groups (faculty, staff, and students) to provide current and accurate financial accounting and reporting of District funds
Monitors and manages funds available to meet District's day-to-day financial commitments, including timely payment of debt service requirements
Oversees signature control for authorized signers
Plans and manages tax responsibilities and assures compliance with all federal, state, and local regulations as they pertain to District operations; ensure tax obligations are properly reported and paid on a timely basis
Completes various surveys and reports, develops and prepares ad hoc reports as needed
Participates as a member and/or subject matter expert on shared governance committees, subcommittees of the Board of Trustees, etc
Interprets, applies, communicates, and explains pertinent laws and/or District or other regulations, policies, and procedures, as appropriate
Collects, safeguards, and invests District funds as directed and makes proper use of state, federal, and other funds
Supervises the maintenance of college student body funds
Participates in community, state, and national organizations and meetings
Plans and evaluates performance of assigned staff; establishes performance requirements and personal development targets; monitors performance and provides coaching for performance improvement and development; addresses performance deficiencies according to Human Resources policies and procedures and union contract provisions
Co-chairs District Budget and Resource Allocation Standing committee which advises the College Council on matters relating to institutional-wide budget and resource allocation issues as requested by the College Council and guided by the Educational Master Plan
Performs other duties as may be delegated by the Assistant-Superintendent/Vice President; and
Performs related work as required
Qualification
Required
Bachelor's degree, or equivalent, in Finance or Accounting
At least eight years of financial or accounting management experience, at a higher education institution (2 or 4-year), a not-for-profit, or a public accounting agency
At least four years of management experience
Preferred
Master's degree in Finance, Accounting, or Business Administration
Certified Public Accounting (CPA) certification
Accounting experience in an academic institution or public agency
Experience working in a Community College within the State of California
Experience working in a fiscal operations department administering Federal, State, and/or Local grants
Demonstrated experience doing three, five, and/or ten-year budgetary projections
Demonstrated experience analyzing and interpreting complex and confidential financial data, and preparing material in response to inquiries
Excellent analytical skills
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
Research & Development World
2025-05-03
Business Standard India
2025-04-11
Company data provided by crunchbase