OHSU School of Dentistry · 1 day ago
AP Accounting Specialist (Accounting Specialist)
United States
Full-time
Remote
Entry, Mid Level
$26.60/hr - $35.98/hr
2+ years expOHSU School of Dentistry is seeking an AP Accounting Specialist to join their Accounts Payable department. The role is responsible for accurate and timely processing of invoices, maintaining financial records, and providing excellent customer service while resolving discrepancies.
Higher Education
Responsibilities
Match purchase orders to invoices and enter invoices into Oracle and OnBase. Perform high complexity work including:
AP invoice charge verification vs. purchase orders
Confirmation of purchase approval and verification that goods and services purchased have been received through the 3-way invoice matching procedures
Ensuring that proper coding, approvals and required backup documentation are in place
Payment authorization and processing
Reconcile processed work by verifying entries and validating payee information, amount, payment terms, payment method, accounting / funding information
Follow processing priorities guidelines in order to ensure appropriate and timely recording of expenditures in the OHSU financials, as well as minimizing the risk of missing early payment discounts
Review items included on invoices to ensure appropriate processing of item lines, freight, shipping and handling
Review tax items to ensure appropriate billing and follow-up with vendors in case of tax lines that are not applicable to OHSU (such as sales tax for Oregon shipping addresses)
Send applicable notifications for invoice holds to departments in a timely manner
Ensure that proper coding, approvals and required backup documentation are in place for processing of a variety of payables including invoices, vendor payments, non-employee travel reimbursements, payments for study participants
Ensure compliance with applicable policies and procedures
Work on statement reports, invoice hold report, returned check reports. Verify monthly vendor accounts and balance statements
Resolve returned checks in a timely manner
Review monthly invoice hold reports and resolve discrepancies
Collaborate with Vendor Desk to update vendor records
Identify opportunities for increased efficiency, compliance and cost savings
Identify opportunities for revenue such as early payment discounts and electronic payment rebates. Analyses payment methods to ensure efficiency and cost-effectiveness
Review excessive freight charges and notify departments. Work with the departments and vendors to resolve the freight charges
Review invoice payment terms and notify the manager in case of discrepancies
Follow-up with departments and vendors in a timely and professional manner in regard to invoice, requisitions and purchase orders discrepancies
Assist departments in resolving invoice holds in a timely manner
Demonstrate attention to detail accuracy and efficiency when reviewing discrepancies
Partner with the Purchasing Department in resolving complex invoices holds
Participate in AP process improvement projects
Respond to emails and phone calls in a timely manner and provide high quality customer service to internal and external customers
Qualification
Required
Completion of Associate's degree in accounting/bookkeeping and two years of accounting technician/bookkeeping experience; OR Four years of accounting technician/bookkeeping experience; OR Equivalent combination of experience and training
Oracle EBS experience
Solid problem-solving skills
Ability to balance tasks and priorities
Effective organizational skills
Time management skills
Multi-tasking skills
Effective verbal communication skills
Effective written communication skills
Attention to detail accuracy and efficiency
Benefits
Healthcare for full-time employees covered 100% and 88% for dependents.
$50K of term life insurance provided at no cost to the employee.
Two separate above market pension plans to choose from.
Vacation - up to 200 hours per year dependent on length of service.
Sick Leave - up to 96 hours per year.
9 paid holidays per year.
Substantial Tri-Met and C-Tran discounts.
Employee Assistance Program.
Childcare service discounts.
Tuition reimbursement.
Employee discounts to local and major businesses.
Company
OHSU School of Dentistry
The School of Dentistry shares the mission of the Oregon Health & Science University to provide educational programs, basic and clinical research, and high-quality care and community programs.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase