UT Health San Antonio · 12 hours ago
GME Program Coordinator - Intermediate (Cardiothoracic Surgery)
San Antonio, TX
Full-time
Onsite
Mid Level
3+ years expUT Health San Antonio is responsible for overseeing the day-to-day operations of Graduate Medical Education programs. The GME Program Coordinator will facilitate educational activities, maintain accreditation documentation, and provide guidance to residents and fellows, ensuring compliance with program regulations and ACGME requirements.
EducationHealth CareHospitalMedicalProduct Research
Responsibilities
Responsible for the development and coordination of all aspects of the assigned program(s)
Coordinates the recruitment and selection process including application, interviewing, and onboarding processes
Ensures compliance with program regulations by coordinating visa requirements, licensure and credentialing for residents/fellows
Coordinates resident/fellow conferences and didactic sessions, wellness activities, and other programmatic events, such as retreats, orientation, in-training exams, and graduation activities
Adheres to program budgets
May have input into departmental budget for GME
Composes and prepares complex correspondence, forms, and reports, to include, if applicable creation and maintenance of residency training manual
Creates tutorials/guides to facilitate training on various GME systems used by teaching faculty, residents, and fellows
Manages all accreditation documentation to include institution and program reviews, site visits and other special events
Creates, reviews, and maintains policies and procedures in accordance with institutional and accrediting agency standards
Acts as a liaison between the Program Director and a full range of internal and external offices and individuals
Coordinates use of New Innovations for program, trainee, faculty evaluations, block schedules, duty hours monitoring. etc
Manages confidential and critical materials, issues, and communications
Directs trainees in successful navigation of administrative requirements established by institution, GME, and ACGME to include informing leadership of deficiencies
Maintains program letters of agreement for GME programs
Maintains program files in accordance with records retention schedules
Prepares documentation for ACGME's or other accrediting bodies' annual requirements
Participates in GME professional development activities, PC Action committee, and/or national or specialty meetings
Participates in GMEC as a member of the leadership team
Performs all other duties as assigned and duties of Program Coordinator
Qualification
Required
Ability to make decisions independently on a variety of complex matters and escalate when needed
Ability to prioritize to meet strict deadlines and adapt quickly to changes in work requirements
Ability to use New Innovations and other GME software
Ability to problem solve
Ability to identify network of program, administrative, institutional, and participating site partners
Working knowledge of ACGME, Institutional, and TMB policies and procedures
Analytical and organizational skills to be able to create, maintain, interpret and input data from a variety of sources
All Key Skill Areas (KSA) of a Program Coordinator
High school diploma or GED required
Three (3) years related experience is required preferably in administrative, healthcare or education setting
Preferred
Associates degree preferred
Benefits
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
Company
UT Health San Antonio
UT Health San Antonio is a medical center that provides research, education, physicians, patient care, and community services.
5001-10000 employees
H1B Sponsorship
UT Health San Antonio has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (110)
2024 (98)
2023 (99)
2022 (73)
2021 (45)
2020 (38)
Funding
Current Stage
Late StageTotal Funding
unknown2025-12-01Grant
Leadership Team
Jennifer Potter
Professor Of Psychiatry
William L. Henrich
President
Recent News
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2025-12-24
2025-12-22
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