NorthernBio · 19 hours ago
RFP Administrator / Proposal Coordinator
Muskegon, MI
Full-time
Onsite
Entry Level
2+ years expNorthernBio is a company focused on non-clinical research services, and they are seeking an RFP Administrator / Proposal Coordinator to support their business development and scientific teams. This role involves coordinating, preparing, and managing requests for proposals to ensure accurate and compliant submissions.
Biotechnology
Hiring Manager
Spencer Streeter, MS, ALAT
Responsibilities
Coordinate the end-to-end RFP process for non-clinical studies, including receipt, tracking, preparation, and submission
Review RFPs to identify scope requirements, timelines, deliverables, and compliance criteria
Distribute RFP components to scientific, operations, finance, and quality teams for input
Compile technical, operational, and administrative content into complete proposal packages
Ensure proposals meet client specifications, formatting requirements, and deadlines
Maintain proposal templates, boilerplate content, and standard responses
Track proposal versions, approvals, and submission status
Organize and archive completed proposals and supporting documentation
Act as a liaison between business development, scientists, study directors, and operations
Schedule internal meetings related to proposal development and pricing discussions
Follow up with stakeholders to ensure timely completion of assigned sections
Maintain RFP tracking logs and CRM updates
Assist with proposal metrics reporting (turnaround times)
Support continuous improvement of proposal processes and workflows
Qualification
Required
2+ years of administrative, proposal coordination, or RFP support experience
Strong organizational skills with the ability to manage multiple deadlines
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with HubSpot
Attention to detail and accuracy
Ability to work independently and collaboratively
Strong time management and prioritization skills
Professional discretion with confidential information
Comfort working in a fast-paced, deadline-driven environment
Office-based, hybrid
Regular interaction with scientific and business teams
Periodic deadline-driven workload during high RFP volume periods
Ability to spend part of the day sitting, standing and/or walking
Ability to work beyond the typical work schedule including but not limited to evenings, weekends, extended shifts with short notice
Preferred
Experience in a CRO, biotech, pharmaceutical, or life sciences environment
Experience supporting scientific or technical proposals
Basic understanding of pricing, contracts, or study scope
Company
NorthernBio
At Northern Bio, better lives begin with science.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Chad A. DesJardin
Chief Financial Officer: Corporate Finance | Procurement | Contract Research Organization
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