Kodiak Building Partners · 1 day ago
Administrative Assistant / Office Manager
Englewood, CO
Full-time
Onsite
Mid Level
$70K/yr - $90K/yr
3+ years expKodiak Building Partners is seeking an Administrative Assistant / Office Manager to ensure the effective day-to-day operation of their headquarters office. This role involves providing administrative support to the executive team, managing office operations, vendor relationships, and internal communications, while fostering a collaborative and productive workplace environment.
Building MaterialInterior Design
Hiring Manager
Haley Steiner, SHRM-CP
Responsibilities
Own and manage daily office operations, ensuring consistency, efficiency, and alignment with company policies and standards
Plan and execute office activities, company meetings, schedule of events, on-site training/gatherings to support smooth operations in compliance with company procedures
Manage office services, including supplies, equipment, correspondence, and shared spaces, to maintain a high-functioning workplace
Build and maintain relationships with vendors, service providers, and building management; manage contracts and ensure timely delivery of services
Develop, document, and improve office procedures to enhance workflow, organization, and operational efficiency
Management and decision making over committees that support employee engagement activities, and processes and procedures
Manage and evaluate the Arrupe Intern Program, including coordination, onboarding, scheduling, and ongoing support, ensuring interns have a structured, productive experience and provide meaningful support to office departments
Own and manage internal office communications, ensuring clarity, consistency, and timely dissemination of information
Serve as a primary point of contact for office-related questions, requests, and day-to-day concerns
Ensure office safety, readiness, and compliance with company policies and applicable procedures
Assist with basic financial and administrative tasks, including invoice processing, expense tracking, and budget support
Provide general administrative support to leadership and teams as needed
Complete expense reports for Executive Leadership team members
Model professionalism, sound judgment, and strong interpersonal skills in all interactions
Identify and address office-related issues that may impact employee focus, collaboration, or productivity, escalating as appropriate
Support special projects, strategic initiatives, and operational priorities as needed
Anticipate executive and office needs and offer seamless, proactive support
Owns, monitors, and manages the office supplies budget, making spending decisions to ensure alignment with approved financial targets
Other duties consistent with the role may be assigned
Qualification
Required
Bachelor's degree in Business Administration, Office Management, or a related field preferred; equivalent experience will be considered
Minimum of 3 years of experience in office management, administrative support, or a similar operational role
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines with attention to detail
Excellent written and verbal communication skills, with a professional and service-oriented approach
Proven ability to work independently, anticipate needs, and resolve issues proactively
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and common office or administrative systems
High level of professionalism, discretion, and ability to handle confidential information appropriately
Preferred
Experience supporting senior leaders, executives, or department heads in a fast-paced environment preferred
Familiarity with basic financial administration, vendor coordination, and office compliance practices is a plus
Company
Kodiak Building Partners
Kodiak Building Partners supplies building materials and specializes in interiors.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Kenneth Thiel
Senior Advisor to the CEO
Steve S.
Chief Executive Officer
Recent News
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