NEOGOV · 17 hours ago
Deputy Clerk II- Elections Intern Temporary
St. Clair County Court House 201 McMorran Blvd. Port Huron, MI 48060
Internship
Onsite
Intern, Entry Level
$19.06/hr - $25.08/hr
1+ years expNEOGOV is seeking a Deputy Clerk II for St. Clair County, responsible for performing a variety of complex clerical duties according to established policies and procedures. The role includes providing counter assistance, processing vital records, and assisting with election processes as needed.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides counter assistance, issuing copies of vital records such as birth, marriage and death certificates, concealed weapons permits, DBA's, and other records, and explaining the procedures of the Clerk's/Register of Deed’s office and laws governing each type of record
Answers telephone calls to the Clerk's/Register of Deed’s office and responds to inquiries related to the processing of vital records and other functions of the office
Directs other callers to proper office or individual
May serve as senior worker for the vital record management of the Clerk's Office, includes assisting with training and assisting with questions regarding operational or procedural matters
Prepares and processes various documents such as concealed weapons permit applications, assumed names, co-partnerships, and real estate recordings by checking for proper documentation, adherence to state requirements, and typing and preparing the final record
Backs up other staff in the indexing and recording of such instruments
Assist’s the Election Manager with all aspects of the election process when needed
Provides counter assistance in issuing copies of vital records such as birth, marriage and death certificates, and real estate recordings assisting customers completing applications and explaining the procedures of the Clerk's/Register of Deed’s office
Answers the main telephone line of the Clerk's/Register of Deed’s office and responds to inquiries related to the processing of vital records and other functions of the office, directs other callers to proper office or individual
Issues marriage licenses by checking residency, reviewing application for completeness, accepting and receipting fees and preparing marriage licenses
Processes birth certificates by reviewing for completeness, making copies and filing
Receives and reviews for proper completion death records from funeral directors, makes copies, processes and forwards to the Health Department
Enters information from DBA's into the computer
Enters information on office records into the computer and retrieves information to respond to inquiries. Proofreads computer indexed information
Responds to requests for vital records from people doing genealogical research and supplies requested information as possible
Performs a variety of other support tasks such as typing forms for elections and other activities, preparing certified copies of records, assisting with mailings and related support tasks
Provides lists of marriage licenses issued to local newspapers
Assists genealogists with genealogy searches
Performs a variety of other support tasks such as typing forms and other documents, preparing certified copies of records, assisting with mailings, and related support tasks
Ability to maintain and understand the processing and execution of civil, criminal and domestic docket
May act as a cashier, accepting payments, court filings or applications, entering payment information into the case management system, applying cash bonds to fines/costs. May balance cash drawer at end of day
Receives, distributes and files documents and other records according to established filing procedures
Process customer request and applications, birth, death, marriage, DBA, notary, CPL, document request, document filing, real estate recordings, etc
Confers with and provides information to staff, judges, attorneys or the public upon request
Operates bar code labeler and scanner, checking for clarity and exactness
May receive and process telephone and online credit card payments of fines, costs, restitution and other assessments, and enter payment information into the case management system
Prepares marriage licenses
Process mail requests and filings
Responds to inquiries in person, via telephone, email and online providing information to attorneys, law enforcement and the public, requiring the use of judgment and the interpretation of policies, rules or procedures
Assists other Deputy Clerks in the performance of their duties
Performs other duties as assigned
Performs complex data entry into all systems used within the County Clerk’s/Register of Deed’s office
Operates a computer terminal to record receipt of case documents and other pertinent case information in the case management system, including adjournments, dispositions, notices, judgments and other information
Index court documents
Includes generating forms, correspondence and legal documents, filing papers, collecting fees and ensuring case scheduling and the service of process
Opens, enters and processes a variety of criminal and civil matters including new cases, issuing notices, entering attorney appearances, dispositions, adjournments, etc
May serve as Court Clerk for the courtroom and enter court activity in Register of Actions
Schedules court proceedings and hearings and enters the outcome into the computer
Reviews court files to determine readiness for hearings, trials, dismissals and other court proceedings; including checking for completeness of documentation
Performs other duties as assigned
Proofreads birth and death certificates before mailing to the State
Prepares marriage licenses
Process Vital Records inclusive of state reporting and billing
May manage, maintain and oversee all aspects of civil, domestic or criminal docket
Responsible for proper work flow related to particular docket
Reviews court files to determine readiness for hearings, trials, dismissals and other court proceedings
Operates a computer terminal to record receipt of case documents and other pertinent case information in the case management system, including adjournments, dispositions, notices, judgments and other information
Opens and processes a variety of court cases including general civil, domestic civil and criminal. Includes generating forms, correspondence and legal documents, filing papers, collecting fees and ensuring case scheduling and the service of process
Opens, enters and processes a variety of criminal matters including new cases, issuing notices, entering attorney appearances, dispositions, adjournments, etc
Exhibit familiarity with State of Michigan real estate recording requirements
Ability to explain the structure and workings of the Official Public Record as it pertains to the Register of Deed’s office to customers and the public
Record real estate documents in accordance with State of Michigan requirements
Abilty to research the public record to supply customers with documents and information as requested
Effectively use all software products used in the Register of Deed’s office
Execute the recording process for real estate documents
Other duties as assigned
Qualification
Required
Graduation from an accredited high school (GED acceptable) supplemented by technical training, college coursework and/or certification in a business, legal or office administration field required
One to three years of responsible professional level work experience in a court, legal, or other setting deemed acceptable required
Proven customer service work experience desired
Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary
Ability to demonstrate predictable, reliable, and timely attendance
Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking
Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule
Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment
Ability to use discretion and maintain sensitive and confidential information
Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public
Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline
Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events
Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required. Proficiency may be tested
Possess a valid State of Michigan Operator's License and maintain eligibility to drive as per the County's vehicle policy throughout employment in this position
Employees in this class will be required to take an 'Oath of Office' to follow the Constitution of the United States and the Constitution of the State of Michigan in carrying out their duties
Preferred
Associate's degree preferred
Exhibit familiarity with State of Michigan real estate recording requirements
Ability to explain the structure and workings of the Official Public Record as it pertains to the Register of Deed's office to customers and the public
Benefits
St. Clair County offers a robust benefits package.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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