Becker & Poliakoff, P.A. · 23 hours ago
Community Association Legal Assistant
Bradenton, Florida, United States
Full-time
Onsite
Mid Level
3+ years expBecker & Poliakoff, P.A. is a diverse, multi-practice commercial law firm recognized for its commitment to employee well-being and professional development. They are seeking a highly organized and proactive Legal Assistant to join the Community Association team, responsible for managing attorney schedules, preparing legal documents, and ensuring compliance with legal procedures.
LegalProfessional Services
Responsibilities
Manages attorney calendar and scheduling
Interacts with potential and existing clients as needed
Prepares and processes attorney expense reports in a timely manner
Registers attorney’s Continuing Legal Education (CLE) credits with the Florida Bar
Enters attorney billable time in the billing software (Aderant)
Edits the Unbilled Time Report and casual pre-bills prior to monthly deadlines
Organizes and files documents/emails within the document management system (iManage)
Verifies accuracy of client information in the customer relationship management system (InterAction)
Oversees the management and organization of documents related to file opening procedures
Ensures compliance with file closing procedures, including confirmation of cleared/distributed funds and payment of vendor invoices
Conducts corporate searches and utilizes resources from Florida’s Department of Business and Professional Regulation (DBPR) and Property Appraiser’s websites
Assists in drafting, editing, and finalizing various legal documents, including letters, enclosures, memos, amendments, contracts, and covenant enforcement letters
Assists with maintaining the Marketable Record Title Act (MRTA) log and tickler file for Homeowner Association (HOA) and Property Owners Association (POA) clients
Assists in drafting and issuing MRTA notification letters
Assist with the preparation of Annual and Special Meeting Notice Packages for distribution
Manages the processing of incoming and outgoing mail
Qualification
Required
Associate degree in Paralegal Studies or related field
A minimum of three years related experience in a law firm or corporate legal environment
Strong verbal and written communication skills
Exceptional interpersonal and customer service abilities
Highly organized with a keen attention to detail
Excellent time management skills, with a proven track record of meeting deadlines
Skilled in organizing files and managing workflow efficiently
Capable of maintaining confidentiality while exercising discretion and sound judgment
Proficient in Microsoft Office Suite or equivalent software
Preferred
Bachelor's degree in Paralegal Studies or related field
Familiarity with iManage, FileSite, and Aderant
Benefits
Employer-Paid benefits
Mental Health coverage
401k match
Company
Becker & Poliakoff, P.A.
From the moment we opened our doors, Becker has been fearlessly pushing the edge of what’s possible for our clients.
201-500 employees
H1B Sponsorship
Becker & Poliakoff, P.A. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
Funding
Current Stage
Growth StageLeadership Team
A
Alan Becker
Founder
Marni Becker-Avin
Director of Professional Development and Client Service
Recent News
Daily Business Review
2025-01-22
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