State Center Community College District · 1 week ago
Budget Specialist
Fresno, CA
Full-time
Onsite
Mid LevelState Center Community College District is seeking a Budget Specialist to oversee departmental budgets and ensure compliance with funding requirements. The role involves monitoring budgets, verifying expenditures, and collaborating with program staff to resolve financial issues and enhance program activities.
E-LearningEducationHigher EducationUniversities
Responsibilities
Monitors and may participate in developing budgets for general fund, categorical and grant-funded programs; verifies and may calculate payroll and benefit costs; reconciles Labor Distribution reports to the general ledger and makes adjustments to Labor Distribution reports as necessary; verifies the allowability of planned program expenditures under funding program requirements and ensures complete documentation to support expenditures; verifies that matching and in-kind funds are planned for and are being met
Meets periodically with deans, program coordinators and administrative staff to review grant and spending activities and timeliness of reports; provides information on District/college/program policies and procedures, explains their application and answers questions or provides additional information to ensure understanding; explores and works with program staff to develop work-arounds when planned purchases or expenditures are not eligible under a grant; works with program staff to reprogram surplus funds to enhance program activities; reviews, compiles and verifies required reports; ensures or compiles allowable backup for match requirements; reviews any issues and concerns with program managers to ensure timely resolution; fills out funding agency reporting templates and follows up on any additional information needed
Reviews and processes budget transfer requests, purchase requisitions, purchase orders, check requests, travel and conference requests, reimbursement requests and other expense-related forms; verifies expenditures are allowable under terms of the funding source and are in compliance with District policies and procedures; requests additional supporting information when necessary; serves as liaison with District Finance Office in resolving compliance questions regarding expenditures
Prepares expenditure projections; monitors encumbrances and expenditures and calculates budget usage and fund percentages; verifies monthly Labor Distribution Reports and takes action to correct any discrepancies; reconciles expenditures with the general ledger; ensures expenses are posted to the correct budget numbers; researches, prepares budget and expenditure adjustments and transfers to correct discrepancies and submits for manager approval
May represent an assigned education center on a college budget committee
Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District
Performs any of the duties typically performed by a Budget Technician, when directed
Monitors adjunct faculty hours to ensure conformance with bargaining unit and all other compliance requirements regarding load limits; may monitors work hours for other employees and student aides
Qualification
Required
General principles and practices of budget development and administration
General principles and practices of grant budget development and grants administration
District policies, procedures and practices governing budgeting, purchasing, accounts payable processing, cash handling and receipting and related financial transactions
Paraprofessional accounting methods and practices including audit practices and procedures
Use and operation of applicable modules of the District's enterprise accounting and finance systems
State and federal laws and regulations applicable to the application for and administration of a variety of grants and categorically-funded programs and functions, including 2 CFR 200 and the Education Department General Administrative Regulations (EDGAR)
Customer service practices and etiquette
Principles and practices of sound business communication including English usage, spelling, grammar and punctuation
Modern office practices, procedures and equipment including appropriate software applications
Read, understand, interpret and apply state and federal requirements and guidelines for the administration of grant and categorically-funded programs, particularly with regard to the allowability of expenditures and other compliance requirements
Understand 'big picture' situations and develop timely solutions to problems while staying within prescribed guidelines
Make highly detailed comparisons, calculations and tabulations of financial data and review accounting and related documents accurately and with high attention to detail
Work collaboratively between program managers and administrators and finance and accounting staff to communicate clearly and find solutions to technical compliance and accounting issues
Carry out work independently, ensuring a high degree of accuracy
Organize, set priorities and exercise sound judgment within established guidelines
Interpret, apply and explain detailed and frequently complex rules, regulations, policies and procedures and apply them in a variety of situations
Company
State Center Community College District
Community College District in the Central Valley which includes Fresno, Madera, Kings and parts of Tulare counties.
Founded in 1964
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.5MKey Investors
California Community Colleges Chancellor's Office
2017-02-15Grant· $1.5M
Leadership Team
Don Lopez
Chief Technology Officer
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