Ultimate Staffing · 3 hours ago
Office Assistant
San Francisco County, CA
Contract
Onsite
New Grad, Entry Level
$23/hr - $24/hrUltimate Staffing is a tax services firm seeking a reliable and detail-oriented Administrative Assistant to support their tax team during the peak tax season. This short-term contract role involves providing administrative support, managing document intake, and assisting with client interactions.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Alisa Lopez
Responsibilities
Provide administrative and clerical support to tax preparers and office staff
Greet clients and assist with front‑desk operations as needed
Manage document intake, scanning, filing, and data organization
Answer phones, respond to emails, and direct inquiries appropriately
Assist with scheduling appointments and maintaining calendars
Prepare and process client paperwork in support of tax filings
Perform general office duties including data entry, copying, and correspondence
Maintain confidentiality of sensitive client and financial information
Qualification
Required
Reliable and detail-oriented
Adaptable and organized
Comfortable working in a fast-paced, deadline-driven environment
Provide administrative and clerical support to tax preparers and office staff
Greet clients and assist with front-desk operations as needed
Manage document intake, scanning, filing, and data organization
Answer phones, respond to emails, and direct inquiries appropriately
Assist with scheduling appointments and maintaining calendars
Prepare and process client paperwork in support of tax filings
Perform general office duties including data entry, copying, and correspondence
Maintain confidentiality of sensitive client and financial information
Flexibility required as hours may fluctuate week to week
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
Founded in 1994
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase