20BLOC · 21 hours ago
Administrative Office Manager
Thousand Oaks, CA
Full-time
Onsite
Senior Level
$72K/yr - $92K/yr
5+ years exp20BLOC is a privately held development-stage biopharmaceutical company focused on creating breakthrough protein-based drugs. The Office & Administrative Manager will oversee the physical office environment and general operations, ensuring smooth coordination of meetings, travel arrangements, and office maintenance.
Biotechnology
No H1B
Responsibilities
Manage company’s calendar and events and coordinate internally and externally, ensuring meetings, deadlines, presentations, and other duties are carried out seamlessly
Coordinate travel arrangements (domestic/international) manage itinerary changes (flights, car, hotel, and subsequent team communications), directions/mapping, and support in handling passport and visa issues
Effectively prepare weekly expense reports as required; follows policies and procedures, resolves auditor inquiries and engagement code reclassifications as needed. (Strong Excel skills are necessary)
Draft/edit/proofread correspondence, presentations, client letters, briefing papers, reports ensuring that grammar, spelling, formatting/visual design are without error
Effectively use the firms core technology applications, as well as develop/demonstrate solid knowledge of firm-wide and practice-specific tools, processes, and databases to position themself as an advocate and knowledge resource in these programs and support training others who are less skilled
Conduct basic information searches (e.g., via internet, internal sites, etc.) and maintain contacts and distribution lists (as needed)
Oversee/complete production requests (including, copying, printing, faxing, binding, shipping, etc.)
Coordinate and facilitate meetings as requested with scheduling, catering, and presentations
Oversee facility maintenance and vendor contracts and contracts in general
Participate in the development of projects, work methods and procedures for the office as needed and/or as assigned
Maintain inventory and order office supplies as needed
Assist Human Resources and IT with local on and off boarding of voluntary and involuntary terminations
Assist office employees and/or guests with troubleshooting IT equipment and/or escalating to IT as needed
Track office expenses/invoices as needed; coordinate with A/P to process promptly and within Finance policy
Assist with the retrieval and storage of offsite files and other documentation as requested, in accordance with current records management policy, procedures and best practices
Qualification
Required
High school diploma required
Excellent interpersonal, verbal and written communication skills and the ability to work in a cross functional collaborative work environment
Strong attention to detail and excellent organizational skills
5 – 7 years of administrative support experience, 3+ years of office administrative, preferably including 4 - 7 years in a top-tier professional services to senior leadership: MS Office skills are required
Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and accuracy
Establish and maintain strong working relationships at all corporate levels and with clients/stakeholders
Highly polished and professional demeanor in dealing with all situations
Strong sense of initiative and works with urgency
Ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests
Given the hands-on nature of this job, regular, on time in-office attendance is critical
Preferred
Bachelor's Degree is preferred
Benefits
Health, dental, vision and life insurance
401(k)
Paid time off
Company
20BLOC
Our lead product is an innovative solution to provide oxygen to tissues. We are developing a safe hemoglobin-based oxygen carrier.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Hubert Ho
COO & CFO
Company data provided by crunchbase